Project Manager, Marketing Operations Material Review

AbbVie•Mettawa, IL

4h•$84,500 - $162,000•Onsite

About The Position

The Project Manager, Marketing Operations Material Review facilitates the management of Advertising & Promotional materials as they pertain to the U.S. Commercial MRP (Material Review Process). The Project Manager, Marketing Operations Material Review ensures the facilitation of cross-functional team (Medical, Regulatory, Commercial, Legal, Compliance, others) review and approval of advertising materials, promotional materials, sales training materials, and promotional labeling materials. This role involves managing cross-functional team members and advertising agencies, maintaining open communication of material status, providing tactical support and project timeline oversight, consulting and training support for material uploading and approval within the MRP, and ensuring timely review of all promotional, non-promotional materials through U.S. Commercial, Medical reviewers, Regulatory reviewers, and other key stakeholders. Additionally, the role provides key support for solutions and contingency plans to facilitate business success, holds self and team accountable for results, serves as a mentor and coaches others on the MRP, proactively provides consulting, expertise and MRP process training, and evaluates and updates processes to adapt to a changing environment and optimize efficiencies. The role also coordinates logistics to ensure timely production, fulfillment, and shipment of materials.

Requirements

5+ years’ experience in Project Management
Some understanding of Veeva or review systems
Some experience working with print and digital formats
Bachelor’s Degree in Business Management, Science, Education, Communication or related
Understanding of the MLR process and associated policies and systems
Pharmaceutical industry knowledge
Knowledge and prior experience in marketing, and communication or advertising agency experience
Working knowledge of Adobe Acrobat; MS Word, MS Excel, MS PowerPoint and Veeva PromoMats
Possesses ability to learn and adapt to other software tools as necessary
English is required

Nice To Haves

The ability to travel up to 25% of time as needed

Responsibilities

Manages the review process for promotional and non-promotional materials that are routed through the MRP
Perform “Final Sign-off” on material submissions uploaded into Veeva
Validate that the metadata / review tier aligns with the submitted materials
Determine if legal/compliance is required
Determine if Editorial Quality Check is required
If additional reviewers are not aligned with the selected review tier, tag additional reviewers and update review tier as necessary
Ensure sources files are uploaded into the Veeva for production vendors
Validate all back-end approvals prior to routing material to Regulatory Affairs for Office of Prescription Drug Promotion (OPDP) submission
Oversee release of approved material for distribution
When material withdrawal is required, inform inventory vendors
Initiate production of updated package inserts
Identify promotional material that needs inventory updates and Initiate inventory update process
Project manages a team of 10 to 20 cross-functional team members
Schedule, manage and facilitate formal concept review requests, schedules live review meetings to resolve and discuss reviewer comments (i.e., Tier 1 reviews, Formal Concept Reviews)
Creates and communicates weekly review team meeting agendas
Prioritize and schedule any additional live meeting requests (e.g., exceptions, revise & resubmits) as needed
Schedule and facilitate weekly live prioritization meetings with business owners
Review dashboard within Veeva to understand upcoming volume of materials being planned for submission
Act as a neutral facilitator in project discussions, summarizes team agreements and maintains required documentation of discussion outcomes
Maintain a positive, energetic, and engaged attitude and approach to work under times of stress
Attend brand and tactical planning meetings to understand upcoming workload
Send material status notifications through MRP
Work closely with Compliance to address identified issues, as needed.
Notify Fulfillment Center, Business Owner or Interactive Agency of material status
Develop, maintain, and track process metrics, communicating results to all stakeholders.
Provide regular updates to relevant stakeholders on the health of the advertising and promotional review and approval process.
When an existing piece is updated / changed, run report to identify in-market materials that are impacted and need to be updated / expired – alert Business Owners
Consistently communicates timely and accurate information and project progress to project owners
Supports the development of solutions and contingency plans to facilitate business success
Shares and documents best practices/lessons learned to enhance overall business success
Regularly communicates with project owners / vendors to ensure that project timelines are aligned with business needs and expectations