Project Manager, Furniture Designer (Furniture Solutions)

JLL•Houston, CO

19h•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Requirements

Strong Microsoft Excel and Office Suite skills
Strong AutoCAD skills (required)
Microsoft Publisher or similar (preferred)
Adobe Suite skills (InDesign preferred)
Furniture BOM and specifications understanding
Ability to read architectural drawings and furniture and space planning concepts
Knowledge of construction, design, furniture and/or commercial real estate industry
Detail oriented
Ability to multi-task and work both in a team and independently
Strong interpersonal skills with the ability to interact with executive level internal & external clients
Organizational skills with the ability to identify and manage priorities
Excellent written and verbal communication skills
OSHA 10 Certification (Required after hire)
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Background in project management, construction/furniture management, interior design or project strategy planning is desirable.

Responsibilities

Set up project files, folders and templates at start of project, using Best Practices; maintain the folder throughout the project
Maintain records in a manner that protects client and JLL confidentiality
Keep track of project hours and forecast utilization relative to assignment
Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requested
Manage action items and other associated project documentation
Review and edit project documentation in conjunction with VP of FF&E
Assist with project close out (close-out report, lessons learned, client reports, project survey)
Design spec suite projects independently up to 5,000 S.F. (each project) with Senior Project Manager or Vice President oversight.
Assist Senior Project Manager or Vice President in designing and managing larger programs or projects
Review scope, furniture drawings, and specifications for completeness
Assist in identifying scope gap and communicate risks or impact to team lead
Assist in finish and furniture selections based on appropriate applications as well as cohesion with design intent and budget, as required per project
Assist in writing specifications, including but not limited to workstations, private offices, ancillary furniture, storage, signage, and miscellaneous workplace equipment
Assemble design packages, including furniture selections and finishes, in digital format, as required per project.
Coordinate furniture selections with project Architecture team, as needed and dependent on project scope/responsibility matrix
Offer Value Engineering options for furniture, furniture finishes, and equipment when needed
Inventory and document existing furniture and equipment
Create furniture space plans (AutoCAD) for reuse and new furniture
Manage FF&E matrix for Clients during pre-design and design phase and for potential Day 2 additions
Coordinate RFP mock-ups with furniture manufacturers, Client, and design team
Assist SPM or VP with coordinating furniture requirements with Client, Architect, and Furniture Dealer
Assist in development and management of project schedule in collaborative projects; manage independently during self-run projects
Assist in development and tracking of project budget in collaborative projects; manage independently during self-run projects
Assist VP or SPM in Client and Vendor meetings; manage independently during self-run projects
Assist in Creating and managing project status report to document approvals, open items, risks, and major milestone look-aheads
Coordinate field verifications with awarded Furniture Dealer
Coordinate dealer drawing approvals from Client prior to ordering
Coordinate order sequencing and tracking with Dealer and communicate to Client
Issue purchase orders (when procuring) with Client approval
Track orders with Dealer
Coordinate installation schedule with furniture Dealer and overall construction project
Coordinate punch list walk-thrus with Dealer and Client
Manage project close-out (punch lists, warranty documents, OMs, and as-builts) with dealer and submit to Client for approval
Provide required back-up deliverables for invoicing to SPM or VP
Interact effectively with client, as appropriate.
Communicate issues and concerns requiring resolutions to SPM and VP of Furniture Solutions
Take accurate and comprehensive meeting notes and issue in timely manner
Write clear and concise communication conveying complex messages in a manner easily understood by others
Provide resolution to routine client issues
Provide support and guidance to client staff during move coordination in areas such as purging, packing, labeling, check-outs, unpacking etc.
Participate and contribute in an internal activity or group focused on improvement of specialty skill or knowledge
Work effectively with different personalities; work effectively within the team and participate actively in team building exercises
Exhibit enthusiasm and positive attitude with clients and peers
Self-identify individual skill development and proactively seek training for improvement
Develop an understanding of how JLL develops business and how Operations impacts repeat business
Be aware of JLL's service offerings and client requirements beyond identified scope and notify team lead when there is an opportunity for JLL to provide additional service
Enhance vendor and supplier relationships through effective teamwork
Be an 'ambassador' for JLL. Comfortably communicate company's core business, when speaking with others. Be comfortable with your 'Elevator' speech.
Gather and review supporting documentation and marketing materials for proposal attachments as requested
Network professionally; build your image and Firm's through participation in industry events