Project Manager, Flu Shot Program (Temporary)

ACTORS FUND OF AMERICA•New York, NY

1d•Onsite

About The Position

The Entertainment Community Fund (formerly The Actors Fund), a nationwide human services organization that helps all professionals in performing arts and entertainment, seeks a Project Manager to implement and coordinate the “Broadway Flu Shot Program”, which provides flu shots to Broadway theaters, select-off Broadway theaters, and related companies. This is an hourly position based in the Entertainment Community Fund’s National Headquarters Office in Times Square, New York City.

Requirements

Excellent verbal and written communication skills
Demonstrable proficiency in Excel, Outlook, and Calendly
Attention to detail, accuracy, and timeliness
Ability to schedule and coordinate numerous events between medical providers and stage management
Ability to obtain and compile necessary contact information
Minimum of 4 years in event planning or project management

Nice To Haves

Experience in stage management is strongly preferred
A background in, or an interest in, the arts or entertainment industries is a plus.

Responsibilities

Oversee daily operations of the program, including developing and maintaining a database of all Broadway theaters, select off-Broadway theaters and related companies; including stage and company managers, as well as company office staff.
Work with providers and practice management from the Friedman Health Center for the Performing Arts to coordinate and schedule flu shot events with stage managers.
Market the program to company cast and crew and troubleshoot any problems that arise in the process.
Accompany the provider to each flu shot event (generally 60-70 during the season).
Promote the Friedman Health Center for the Performing Arts and the services of the Entertainment Community Fund.
Assist the provider with set up/break down.
Manage patient registration and volume.
Distribute forms and promotional materials.
Compile data and financials required for monthly reporting, and create a final report for management and the grantor.
Coordinate 4 free flu shot days for the entertainment community at the Friedman Health Center in collaboration with Karpas Health, a public health program of Mount Sinai.