Project Manager – FF&E and Move Management Coordinator

STV • Boston, MA

5d • Onsite

About The Position

STV is seeking a Senior Project Planner, Move Management and FF&E Coordination for our PM/CM group in Boston. The candidate will serve as the client-facing lead for move management and FF&E assignments, guiding work from planning through closeout across healthcare, life sciences, academic, manufacturing, municipal, and corporate markets. This role aligns schedule, budget, logistics, and operational readiness while integrating move activities, FF&E procurement and installation, design, construction, and occupancy requirements. The candidate will act as the primary liaison among clients, internal teams, and external stakeholders to support efficient delivery, mitigate risks, and maintain clear documentation throughout the project lifecycle. Within STV, this individual will also mentor staff, support the move management practice, and contribute to business development and client relationships.

Requirements

• Bachelor’s degree in project management, construction, interior design, architecture, or a related field.
• 10+ years of experience in move management, FF&E coordination, workplace planning, or related project delivery services.
• Strong knowledge of tenant fit-out, interior design, furniture procurement, relocations, facilities operations, and workplace environments.
• Experience managing the FF&E lifecycle, including specifications, procurement, installation, relocations, decommissioning, and contract administration.
• Ability to manage evolving project scopes and integrate changes effectively.
• Experience reading drawings, conducting field verifications, and performing site surveys.
• Experience with budgeting, cost tracking, and schedule management.
• Strong organizational, analytical, problem-solving, and project management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office

Nice To Haves

• experience with Bluebeam, AutoCAD, Revit, SketchUp, Adobe Creative Suite, InDesign, and related tools is a plus.
• MCPPO, PMI, or other relevant certifications are a plus.
• Willingness to travel to project sites locally and within New England, primarily Massachusetts, Connecticut, and Rhode Island, as needed.

Responsibilities

• Act as the primary point of contact for move management and FF&E communications.
• Develop and maintain work plans aligned with scope, schedule, logistics, and client objectives.
• Engage design teams, architects, contractors, vendors, IT teams, facility managers, movers, and other stakeholders.
• Lead meetings and maintain project documentation, including meeting notes, inventories, schedules, move plans, and key decisions.
• Evaluate FF&E strategies, including reuse of existing furniture, procurement of new products, or hybrid solutions.
• Plan FF&E activities with construction teams and stakeholders to align installation with construction milestones, move milestones, schedule requirements, and site readiness.
• Manage move logistics, sequencing, phasing, relocations, and decommissioning in alignment with project objectives.
• Identify and mitigate schedule risks and critical path issues.
• Assist clients with change management needs and communications.
• Provide regular written updates on project status, risks, and changes.
• Review drawings and specifications for move logistics and FF&E requirements.
• Oversee on-site activities, including FF&E installation, and resolve issues in real time.
• Conduct final walkthroughs, manage punch lists, audit invoices, and complete closeout documentation, including inventories and warranties.
• Support business development and client relationship activities.
• Mentor and supervise junior staff.

Benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (starting at 16 days)
• Paid Holidays (9 days)
• Back-Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

What This Job Offers

• Job Type: Full-time
• Career Level: Senior