Project Manager - Facilities

PsiQuantum•Milpitas, CA

About The Position

The Facilities Project Manager organizes, coordinates, and delivers facility construction, renovation, and maintenance projects across one or more sites. The role ensures that work is completed on time, within budget, and in compliance with safety, environmental, and building regulations. It partners with internal stakeholders, architects, engineers, and contractors to keep workplaces functional, safe, and aligned with organizational needs. The position leads project delivery from planning through completion, including development of project scopes, estimates, schedules, and bid documents; contractor and vendor selection and oversight; coordination of meetings and stakeholder communications; management of budgets, quality, risks, and regulatory requirements; and maintenance of project documentation and leadership updates. It also supports long-term facilities planning, capital investment programs, and space planning initiatives.

Requirements

Bachelor’s degree in Construction Management, Engineering, Architecture, Facilities Management, or a related field, or equivalent practical experience.
Several years of experience managing facilities, construction, or capital improvement projects.
Ability to manage project budgets and schedules and deliver projects on time and within approved funding.
Strong knowledge of building systems such as HVAC, electrical, and life safety; construction methods; and applicable codes and regulations.
Experience coordinating contractors, consultants, and internal stakeholders, with strong vendor management skills.
Strong organizational, communication, and documentation skills, including the ability to prepare clear reports and presentations for leadership stakeholders.

Responsibilities

Lead end-to-end project management for facility construction, renovation, relocation, and major maintenance projects, including scope, schedule, and budget.
Develop project scopes of work, estimates, and timelines; prepare formal specifications and bid documents as needed.
Solicit, select, and manage contractors, consultants, and vendors, including negotiating agreements and monitoring performance.
Coordinate and chair pre-bid, pre-construction, and ongoing project meetings; maintain clear communication with stakeholders throughout the project lifecycle.
Monitor project progress against milestones, budgets, and quality standards; identify risks and implement corrective actions to keep projects on track.
Ensure compliance with applicable building codes, zoning, environmental, health, and safety regulations, including conducting or supporting risk assessments.
Oversee site planning, permitting, and inspections in partnership with regulatory agencies and local authorities.
Prepare, review, and approve change orders, payment applications, and related project documentation.
Maintain accurate project records, drawings, and reports, and provide regular status updates to senior leadership.
Support long-term facilities planning, capital investment programs, and space planning initiatives, including evaluating the long-term value of proposed projects.