Project Manager/Executive Assistant

The Potter's House, Inc.•Dallas, TX

6d•Onsite

About The Position

The Project Manager/Executive Administrative is a dual-role position responsible for managing organizational projects while also performing high-level administrative support duties. This position supports the successful execution of initiatives across departments and ensures the smooth operation of day-to-day administrative functions. This role requires strong organizational skills, multitasking ability, and proficiency in both project coordination and administrative management.

Requirements

Associate’s degree required, bachelor’s degree in business administration, project management, or a related field preferred.
Minimum of 3 years of experience in project coordination or project management.
Minimum of 3 years of experience in an administrative assistant or executive support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools (e.g., Asana, Trello, MS Project) and digital document storage platforms (SharePoint)
Strong written and verbal communication skills.
Excellent time management and organizational abilities.
Demonstrated ability to handle sensitive and confidential information with discretion.

Nice To Haves

Bachelor's degree in business administration, project management, or a related field

Responsibilities

Develop, coordinate, and implement project plans, schedules, and resource allocations.
Monitor project progress, manage deadlines, and report on performance to leadership.
Facilitate regular project meetings, including preparing agendas and documenting action items.
Communicate with internal teams and external stakeholders to ensure alignment and progress.
Identify potential risks and recommend mitigation strategies.
Maintain accurate project documentation, including plans, reports, and change logs.
Coordinate and manage internal and external event credentialing processes.
Provide direct administrative support to executives and managers, including calendar management, meeting scheduling and travel coordination.
Draft, format, and distribute documents such as correspondence, reports, and presentations.
Maintain filing systems, records, and document archives with high attention to confidentiality and accuracy.
Assist with office operations including supply management and vendor coordination.
Manage and process expense reports and invoices and oversee corporate credit card transaction processing using ReQlogic.
Serve as the point of contact for internal and external communications and inquiries.
Coordinate cross-departmental activities and ensure follow-up on key initiatives to include external partner projects and travel security.
Monitor social media activities of Co-Senior Pastors and the First Family to identify potential issues or threats.