Executive Project Manager
About The Position
As Executive Project Manager, you'll work closely with our CEO to keep things moving across the organization. You'll be the first point of contact for requests that come their way, triaging what needs attention and handling what doesn't. On the project side, you'll help execute on project charters and support implementation of leadership’s vision. Day to day, you'll prepare documents, reports; handle sensitive information with discretion; and keep the CEO ahead of what's time-sensitive. We’re looking for someone who is comfortable leveraging AI tools and emerging technologies to improve efficiency, streamline workflows, enhance decision-making, and support high-quality execution across the business.
Requirements
- At least 2 years experience with project management and administrative support.
- Experience handling and protecting confidential/sensitive information.
- Ability to prioritize daily workload for both you and the CEO in a fast-paced environment.
- Strong organizational skills that revolve around multitasking, paying attention to detail and time management.
- Formal reasoning skills for problem-solving and decision-making.
- Professional level verbal and written communication skills.
- Basic understanding of frequently used computer software and applications such as Google Drive and Microsoft Office.
Nice To Haves
- Comfortable leveraging AI tools and emerging technologies to improve efficiency, streamline workflows, enhance decision-making, and support high-quality execution across the business.
Responsibilities
- Demonstrated ability to leverage AI tools (e.g., Claude AI) to streamline processes, generate insights, and improve overall efficiency
- Assist in project management, including strategizing project planning, intake, prioritization, initiation, research, and execution; as well as in fostering collaboration of end-users and key stakeholders.
- Act as primary gatekeeper and point of contact for requests typically submitted to the CEO, triaging and responding when necessary.
- Safeguard confidential and sensitive information and use discretion when handling private matters.
- Work with the CEO to maintain and support his time, schedule, speaking engagements, travel arrangements, email inbox and other daily work activities.
- Exercise discretion in committing time and evaluating needs.
- Coordinate across departments on behalf of the CEO as needed, including providing administrative support for the OxBlue Leadership team.
- Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports and other files as necessary.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Leadership as needed.
Benefits
- Health insurance paid 100% for employee and 50% for family
- Dental insurance paid 100% for employee
- 401k with company match
- A fun work environment: casual dress, free snacks, complimentary massages, and great parties
- Investment in your professional development with internal promotions, continuing education, and tuition reimbursement
- Paid sabbatical program: 4 weeks every 5 years
- An award-winning culture recognized for its high level of employee satisfaction
- Long-term disability paid 100% for employee
- Life/AD&D
- Paid parental leave
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
