Project Manager & DMC Coordinator

Prometrika LLC•Cambridge, MA

22h

About The Position

PROMETRIKA is a full-service clinical research organization (CRO) with extensive experience in clinical operations, data management, biostatistics, medical writing, and pharmacovigilance. We’re driven by our passion for the human aspect of our work and our compassion for the people whose lives have been improved by the innovations we help bring to market. Our clients include national and international biopharmaceutical and medical device companies of all sizes.

Requirements

Bachelor’s degree in Computer Science, Mathematics, Statistics, Life Sciences or a related field is required or equivalent combination of education, skills and experience to perform the job
Minimum of 5 years of experience in a clinical project management environment (CRO, pharmaceutical company, or other centralized service provider used in clinical studies)
Minimum of 1 year of experience in the document support role
Demonstrated experience of successfully managing or leading multidisciplinary teams
Demonstrated experience with process improvement initiatives
Excellent written and verbal communication skills
Strong organizational skills, especially around scheduling and planning meetings
Fluent in spoken and written English
Meticulous attention to detail
Excellent time management skills
Advanced skills in MS Office application, particularly Microsoft Word and Excel
Ability to work independently and know when escalation is necessary
Ability to handle multiple tasks, including rapid response in generating new documents, forms and tools
Quick learner, self-reliant and enjoys working within cross functional teams

Responsibilities

Oversee multiple projects simultaneously
Coordinate project organization, implementation, management, and financial activities for non-DMC projects between all functional areas at PROMETRIKA and with the client using PROMETRIKA’s Project Manual and procedures, as available
Prepare the project plan including timelines and resource requirements using these tools to measure actual project progress.
Work with PROMETRIKA study team and client to implement solutions to problems with study timelines, schedules, resources, budgets, etc.
Along with internal finance project management, develop, evaluate and manage project budget against project milestones for assigned projects to ensure profitability.
Track and report significant changes in scope of work and recommend change of scope orders to management, when appropriate.
Coordinate project team meetings (prepare agenda and meeting minutes) for assigned projects if stated in the contract.
Prepare project status reports for assigned projects to the client, on a predetermined schedule if stated in the contract.
Participate in all formal interactions with the client on a pre-determined frequency
Conduct other project management tasks as assigned
Serve as primary point of contact to the sponsor regarding assigned DMC projects
Act as the main point of contact between the DMC members and the sponsor
Assume primary responsibility for ensuring adherence to the DMC charter by all involved parties. Ensure that all requests made by the sponsor to deviate from the charter are documented in writing
Assure that project tasks and deliverables are properly executed and tracked according to defined budgets and timelines
Assist in the development of the DMC data preparation timeline
Assess the impact of added efficiencies/process improvements introduced specifically for the DMC group within Biostatistics and Programming Department
Work with the Associate Director, Biostatistics and Leader of DMC Group as well as the Client Relations Department on implementing efficiencies into budgets for bids for new work
Identify DMC members and manage the process of contract development and execution for DMC members
Manage payment of honoraria to the DMC members and maintain tracking of payments in accordance with the Sunshine Act if requested by sponsor
Track pass-through costs
Ensure that all sponsor and DMC member requests to PROMETRIKA align with the PROMETRIKA Statement of Work with the sponsor
Poll the DMC members and the Sponsor for potential meeting dates. Bring quorum issues to the attention of the sponsor and facilitate discussions between members and the sponsor to identify a solution
Track and accommodate DMC member requests as they relate to the meeting
Set up and host the teleconference/web conference if the meeting is held virtually, or book meeting location and coordinate relevant logistics if the meeting is held in-person. Ensure all details are properly communicated to all relevant parties.
Confirm Data Monitoring Report contents with the sponsor and ensure timely receipt of all materials. Compile all documents for the assembly of the Data Monitoring Report
Provide the Data Monitoring Report in accordance with the timeline as stipulated in the DMC charter
Build the tables, listings, and figures (TLF) pdf document and Table of Contents in accordance with the TLF shell as provided by the sponsor
Develop and QC the meeting agenda and cover letter
Attend DMC meetings and take minutes of the DMC meetings
Circulate the draft minutes and recommendation to the appropriate stake holders and finalize the minutes and recommendation in accordance with the DMC charter
All other coordination tasks as necessary and appropriate
Collaborate with Associate Director, Biostatistics and Leader of DMC Services to develop and maintain documents, tools, and forms, standardizing the formatting of existing templates both in the DMC group and within the wider Biostatistics/Statistical Programming department
Responsible for first draft of most documents for the DMC group, such as standard TLF shells and report shells
Coordinate with Quality Assurance and Biostatistics to ensure that SOPs cover DMC work without hindering potential efficiencies and work with management to establish new SOPs where needed
Other responsibilities as assigned