Project Manager (Contract Manager)

Custom Software Systems Inc.

About The Position

Custom Software Systems, Inc. (CSS) is seeking a detail-oriented and highly organized Project Manager (Contract Manager) to support procurement and contract management activities within a dynamic IT environment. This role is critical to ensuring the successful planning, execution, and administration of contracts that support enterprise technology initiatives. The ideal candidate will serve as a key liaison between internal stakeholders, vendors, and leadership—driving procurement processes, maintaining contract compliance, and supporting day-to-day operations with precision and efficiency. This position requires strong communication skills, the ability to manage multiple priorities, and a solid understanding of contract lifecycle management within a government or regulated setting.

Requirements

Four (4) years of contract management experience.
Two (2) years of experience in Information Technology administrative support.
Four (4) years of experience with Microsoft Office Software.
Fundamental knowledge of Infrastructure concepts.
Exceptional organization and coordination skills.
Exceptional oral and written communication skills.
Ability to work as part of a team, independently, and multitask.
Bachelor’s Degree or equivalent experience.
US Citizenship

Nice To Haves

Knowledge of IT purchasing for government entities. (Federal, State, or Local).
Experience in managing high-profile programs for enterprise solutions.

Responsibilities

Interface with various levels of personnel and management throughout the County, as well as with external vendors and contractors.
Prepare solicitations (RFB, RFP, RFQ) and administer the contracts until performance is completed.
Prepare Requests for Information (RFIs) and support the management of related documentation, vendor demonstrations, and Q&A activities.
Perform all steps of the procurement process, such as kick-off and pre-proposal meetings, review of documents, tracking approvals, facilitating legal and purchasing review, and moving contract documents and amendments through the collaboration and approval process within OIT.
Monitor all financial aspects of assigned contracts (e.g. monitoring funding, burn rate, and expenditures).
Support day-to-day procurement operations within OIT, including supplier performance monitoring, contract expiration monitoring/renewals, contract scope monitoring/change development/dispute coordination.
Ensures all relevant documentation accompanies contracts and maintains digital and hard copies of relevant documentation.
Sharing and providing clarity of contract processes, conditions, and details with employees.
Maintains schedules/calendars for the Contract Office in preparation, organization, setting agenda, taking notes and minutes, developing action items, and general follow-up of meetings.
Communications to all levels of the organization.
Performs other related duties as required.