Project Manager Assistant - Commercial Construction

Atlantic Constructors • Suffolk, VA

10d • Onsite

About The Position

Atlantic Constructors is seeking a Project Manager Assistant to provide administrative support to the Suffolk industrial department and assistance to the project management team. The position supports Project Managers and Superintendents with daily project management, supervision, coordination, and completion, helping meet schedule and cost objectives across contracting, scheduling, estimating, bidding, and contract administration.

Most work is performed in a professional office environment using standard office equipment. The role may require visits to construction sites and infrequent travel or job assignments in or around Virginia. The position may occasionally require lifting and carrying up to 45 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Final compensation depends on applicable experience, education, licensure, skills, and other relevant factors.

Requirements

• Two to three years of administrative experience in a construction environment, or an equivalent combination of education and experience.
• High school diploma or GED equivalent.
• Comprehensive understanding of business, financial management, and accounting principles.
• Proficiency with Microsoft Office Suite, including strong Excel skills.
• Excellent written and oral communication skills.
• Detail-oriented and highly organized.
• Ability to multitask, work with minimal supervision, follow written and oral instructions, demonstrate attention to detail and problem-solving skills, and use simple math.
• Ability to pass a post-offer pre-employment drug screen and satisfactorily complete additional background checks as required, such as DMV or criminal history checks.
• Must adhere to company policies and procedures.
• Must be available to work assigned hours.

Nice To Haves

• Prior military experience.
• Forklift experience.

Responsibilities

• Prepare reports, Excel documents, letters, copies, and submittals.
• Track, receive, and process invoices for equipment, materials, and other job costs.
• Assist with scheduling personnel, materials, subcontractors, and equipment according to project needs, skill sets, and availability.
• Issue purchase orders as requested.
• Provide administrative support to account managers.
• Coordinate project resources.
• Order and track equipment and arrange delivery of field materials.
• Prepare proposals, presentations, and bid documents.
• Set up new jobs for review and execution.
• Answer phone calls to assist customers and technicians.
• Assist with identifying and establishing processes, standard operating procedures, and controls.
• Schedule delivery of finished products between the fabrication shop and customer sites.
• Schedule training to meet ACI and customer requirements.
• Perform other duties as assigned.

Benefits

• Medical, dental, short-term disability, and life insurance coverage for the employee at no cost.
• Dental insurance plan.
• Vision insurance plan.
• 401(k) retirement plan with company matching.
• Health savings plan with company matching.
• Wellness programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED