Assistant Project Manager- Commercial Construction

Parkway Construction•Irvine, KY

1d•$85,000 - $105,000•Onsite

About The Position

The Assistant Project Manager (APM) is a developmental role based in the home office, providing administrative support to construction project teams under the direction of Project Managers. The APM helps projects meet schedules, budgets, and construction-document requirements while maintaining high quality. The role uses Viewpoint, P6, BIM, and Procore and may support multiple project-management activities, estimating, and project closeout. Responsibilities include maintaining project schedules; supporting budgets, draws, invoices, and payment documentation; entering and tracking purchase orders, subcontracts, and change orders; coordinating subcontractor setup and compliance documents; maintaining submittal logs and assisting with RFIs; preparing project closeout materials; and helping with estimating and bidding activities. Additional duties may be assigned by the supervisor. The position is based in Irvine, California. It requires a valid driver’s license and good driving record, proof of auto insurance as a covered driver, and a commitment to wearing protective safety gear when on a job site. Parkway Construction states that it is an equal opportunity employer and makes employment decisions based on qualifications, merit, and business needs.

Requirements

Bachelor’s degree in Construction Management or a related field, or equivalent education and experience.
Two years of experience in construction or project planning.
Proficiency with Microsoft Word, Excel, and Outlook.
Familiarity with risk management and quality assurance control.
Exceptional time-management abilities and ability to complete tasks and projects on time.
Strong professional communication skills in person, by phone, and in writing with colleagues, management, clients, subcontractors, and other stakeholders.
Collaborative approach to working with clients and internal teams to meet established deadlines.
Demonstrated client-facing and teamwork skills.
Excellent analytical and reasoning abilities for decision-making and problem-solving.
Strong organizational skills and ability to manage multiple tasks in a fast-paced environment.
Ability to work independently and contribute effectively as part of a team.
Strong follow-through and attention to detail.
Valid driver’s license with a good driving record.
Proof of auto insurance as a covered driver.
Commitment to wearing protective safety gear on the job site.

Responsibilities

Update project schedules weekly with the Project Manager, Superintendent, and, when needed, Scheduler; participate in weekly schedule review meetings.
Print reports, submit approved invoices to accounting, enter owner draw information and client-specific documents, confirm suppliers for subcontractor draws, and follow up with accounting on draw or invoice issues.
Coordinate with accounting on owner funding, subcontractor payments, and supplier lien waivers; notify the Project Manager when projects are funded.
Enter approved purchase orders into Viewpoint, verify Superintendent purchase orders do not exceed the project budget, and ensure purchase orders are coded to the correct Phase Code.
Set up new subcontractors in Viewpoint, send out negotiated subcontracts, follow up for signed returns, and write contracts under Project Manager guidance when needed.
Request information needed to set up subcontractors and vendors in Viewpoint; help track and verify insurance coverage and W-9s.
Enter approved subcontract and owner change orders into Viewpoint; obtain supporting documentation and pricing breakouts, confirm unit prices with suppliers and vendors, ensure change orders are signed and recorded, complete client-specific documents, and verify progress payments reflect approved owner change orders.
Update the submittal log weekly and communicate it to the Project Manager and Architect as needed; help procure time-critical submittals or shop drawings; record submittals in Owner and Operation Manuals; and obtain materials for RFIs.
Complete project closeout forms and subcontractor evaluations, obtain warranties, prepare owner O&M books, ensure subcontractor closeout forms are returned and signed, submit closeout forms to accounting, and assist the Superintendent with owner turnover requirements.
Attend pre-bid meetings, identify and contact subcontractors to bid, follow up on bids and questions, communicate bid results, relay plan and specification questions to the Project Manager and Estimating Department, and attend bids as needed.
Assume additional responsibilities and assignments as directed by the supervisor.