project Manager, Admin & Finance, Fairs & Events
About The Position
The Project Manager, Admin & Finance, Fairs & Events manages finance and administrative matters for DSV’s Fairs & Events team in North America. The role provides finance support for Home Games, Away Games, and F&E key account management-related activities; prepares weekly reporting; aligns E-Fairs activities with corporate finance; supports and guides the team; leads month-end file-level closing; monitors payment collection; maintains reports; and helps ensure balanced working capital management. The position also monitors the operations team and communicates finance- and operations-related needs. Some travel to U.S. trade shows may be required. The position reports to the Senior Director of Fairs and Events in North America. It works with overseas agents, customers, airlines, ocean terminals, customs brokers, trucking companies, vendors, and the North American Fairs & Events team. Responsibilities include managing monthly closing and file provisions, vendor administration, invoice and payment processes, management reporting, system training and support, and general administrative support for the team.
Requirements
- Minimum of 10 years of finance and administrative experience in freight forwarding; trade shows or special events experience is preferred.
- Bachelor’s degree in logistics or an equivalent field is required; five years of experience may be accepted in lieu of a bachelor’s degree.
- Strong proficiency in Microsoft Office applications.
- Fluency in English, including reading, writing, and verbal communication.
- Good mathematical skills and ability to perform basic calculations such as costs and rates.
- Basic understanding of accounting.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Attention to detail and accuracy.
- Ability to work well under pressure in a fast-paced environment.
- Must be able to travel by plane and automobile.
- Physical requirements include using hands to finger, handle, or feel objects, tools, or controls; reaching with hands and arms; stooping, kneeling, or crouching; and talking or hearing. Close and distance vision are required.
Nice To Haves
- Experience with CargoWise; CargoWise logistics software would be helpful.
- SAP knowledge.
- Knowledge of additional languages.
Responsibilities
- Manage all finance and administrative matters for Fairs & Events in North America.
- Lead monthly closing and monitor the team to ensure appropriate expense and income provisions are recorded in each file.
- Communicate with overseas agents, customers, airlines, ocean terminals, customs brokers, and trucking companies to ensure timely invoice booking and payment release.
- Manage vendors and register all vendors promptly in the finance system.
- Prepare and submit required weekly and monthly reports to management and the North American F&E team, including the commercial master job management report, outstanding payment collection report, pending vendor invoices, and monthly closing report.
- Approve supplier invoices for invoicing to overseas offices.
- Provide system training and support to new team members for E-Fairs and CW2.
- Support North American Fairs & Events with administrative tasks, including business cards, travel cards, and maintaining certificates as records.
- Monitor the operations team and notify them of finance- or operations-related needs.
- Support Home Games, Away Games, and F&E key account management-related finance activities; weekly reporting; and E-Fairs alignment with corporate finance.
- Monitor timely payment collection, maintain reports, and help ensure balanced working capital management.
- Travel to U.S. trade shows as required.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
