Project Management Office (PMO) Administrator

CECO Environmental•Addison, TX

19h•Onsite

About The Position

CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we’ve been addressing the world’s most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose-driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change. At CECO, you’ll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future. We are proud to share that CECO was named one of Newsweek’s America’s Greatest Companies for 2025 and that Forbes recognized CECO as one of America’s Most Successful Small‑Cap Companies for 2026, marking our third consecutive year on the Forbes list. CECO Environmental is a publicly traded company on the NASDAQ under the ticker CECO, reflecting our strong growth, financial performance, and commitment to delivering value to shareholders. As part of the CECO Environmental family of brands, Peerless Separation & Filtration plays a critical role in delivering specialized water solutions that protect both people and the environment. By joining our team, you’ll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship. The Project Management Administrator works with Project Management and project managers to capture, review, format, organize and maintain project documents relating to each order. Tracks project documents from creation through approval to completion; processes and creates end-of-project documentation. Supports procurement function issuing and following up purchase order as well as ensuring the purchasing flows.

Requirements

3+ years of experience in Project Management Office (PMO) Administrator, Project coordination, Project Administration or Administrative Support for Project Managers or cross‑functional teams
Associate or Bachelor’s degree in Business, Project Management, or a related field preferred
Proficiency in Microsoft Access, Excel (tracking, reporting), Word, SharePoint required.
Experience in Supporting multiple Project Managers, tracking schedules, action items, risks, and deliverables, and preparing reports, dashboards, or status updates
Excellent organization, prioritization, and communication skills
Ability to work in a fast‑paced, high‑volume environment

Nice To Haves

Microsoft Power Automate experience preferred.
Prior experience using an ERP system, such as Epicor and Microsoft Dynamics preferred.
Prior experience using Salesforce
Certified Associate in Project Management (CAPM) Nice to Have, Not Required

Responsibilities

Supports and/or sets up and maintains document control using Excel spreadsheets to track projects.
Formats document control-related documentation and prepares Drawing and Document Transmittals, that include any of the following: drawings, PMI procedures, quality control plans, job specifications and weld procedures, as well as any customer package requests, which are sent to customers and/or to fabrication shop by means designated by contractual terms.
Monitors approval status of each project. Elevates visibility to document status by providing continuous updates via reporting tools and documentation (dashboards).
Creates end-of-project final documentation (MDR’s) for the company and the customer.
Performs supplier procurement and receipt activities for aftermarket parts - issue and receive purchase orders through invoicing, including ERP transactions.
Enters orders and coordinates trade finance instruments, for example bank guarantees.
Works with the project managers to issue the billing cycles based on the major milestones have achieved. Ensures the projects maintain positive cash flow.