Project Management Intern

Hiebing•Madison, WI

3d•$15•Hybrid

About The Position

We are seeking a Project Management Intern to support our Project Management team in the day-to-day delivery of client projects. Working alongside Project Managers and cross-functional teams, the intern keeps schedules and project information current, captures next steps from internal meetings, and flags timing or resource issues early so they can be resolved. Success in this role is measured by reliable follow-through, attention to detail, clear communication, and curiosity about how agency projects come to life.

Requirements

Currently pursuing a bachelor’s or associate degree in advertising, marketing, communications, business, or a related field; recent graduates also welcome.
Ability to adapt to changing priorities and manage multiple tasks simultaneously while maintaining strong attention to detail.
Self-motivated, curious, and collaborative team player with a continuous improvement mindset who sees tasks through from start to finish with guidance and oversight.
Developing critical thinking and problem-solving skills, with the confidence to ask questions and raise issues early.
Strong written and verbal communication skills.
Strong digital fluency across spreadsheets, and collaboration/project management platforms.
Comfort using AI-enabled productivity tools, with the judgment to spot limitations or errors in their output and keep work accurate, ethical, and aligned with project needs.
Eligible to work in the U.S. without sponsorship now or down the road.

Responsibilities

Partner with Project Managers and cross-functional teams to gather project requirements and document milestones and project plans.
Assist with project execution by drafting timelines and scheduling internal meetings.
Enter and update project data in agency systems, including deliverables, timelines, resources, hours, and budgets, so scope, timing, and resourcing stay current.
Capture notes, recaps, and next steps from team check-ins and project meetings, and share updates with the team.
Help maintain the templates, workflow documentation, and process resources the team relies on.
Take on day-to-day tasks and ad hoc requests from the Project Management team as needs arise.