Project Management Coordinator

H O PENN MACHINERY•Medford, NY

2d•$26 - $33•Onsite

About The Position

We are seeking a detail-oriented Coordinator to support our Power Systems Project Managers in delivering projects on time, within budget, and with high accuracy. This role plays a key part in coordinating project documentation, vendor deliverables, and operational support activities.

Requirements

Strong experience in project coordination, administrative support, or a related field required
Strong communication and organizational skills
Ability to manage multiple priorities in a deadline-driven environment
High attention to detail, especially with documentation and data accuracy
Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)

Nice To Haves

Experience working with documentation such as submittals, change-orders, close-outs, RFI’s, etc.
Experience supporting Project Managers or working on multi-phase projects
Exposure to electrical equipment, power systems, or similar technical industries

Responsibilities

Support Project Managers in the successful delivery of projects on time, within budget, and with a high level of accuracy
Assist in the preparation and management of submittals, project documentation, and closeout materials
Coordinate vendor deliverables, including procurement, tracking, and on-time delivery of materials
Monitor project costs and support budget management to ensure profitability and timely project closeout
Partner with vendors and internal service teams to coordinate schedules, resources, and service-related activities
Track project progress and provide regular status updates and detailed reports to stakeholders
Attend project meetings, document key discussions and action items, and communicate updates to relevant teams
Collaborate with internal departments (service, accounting, insurance, etc.) to support project execution and documentation needs