Project Management Coordinator - Biostats & Epidemiology

Cincinnati Children's•Orlando, FL

11d•$23 - $29

About The Position

The Project Management Coordinator supports the Biostatistics & Epidemiology department’s program through logistical coordination, administrative support, customer service, indirect patient-care operations, and data management and education support. The position coordinates meetings, calendars, travel, conferences, grant submissions, manuscript and reference materials, orders, and project budgets. It also supports program communications, reports, presentations, operational planning, and coordination among clinical staff, business personnel, collaborating institutions, and other departments. The role helps coordinate patient- and family-related workflows, including scheduling, referrals, consultation requests, and service coordination, while supporting clinical program operations rather than directly providing patient care. The coordinator maintains records and databases, supports data collection and reporting for process improvement and outcomes research, and assists with education offerings and curriculum consistency. The program is described as small in size and complexity; specific measures such as team size, expenses, and visits are listed as TBD.

Requirements

High school diploma or equivalent.
At least 3 years of work experience in a related job discipline.

Responsibilities

Coordinate and schedule program logistics, including meetings, conferences, calls, appointments, calendars, and travel arrangements.
Take and distribute meeting minutes when needed; coordinate conference and meeting reimbursements and expense reporting.
Order materials, distribute resources, monitor funded-project budgets, and assist with program budgets, accounts payable, and accounts receivable.
Facilitate grant applications and support timely submissions in coordination with research activities.
Provide manuscript and reference support using electronic resources such as PubMed and EndNote, and support transformational projects as needed.
Liaise among clinical staff, business personnel, and billing/coding personnel regarding documentation, treatment planning, and procedural modifications.
Maintain program records, electronic systems, and files, including patient records where applicable.
Prepare, organize, and submit reports, clinical communications, and presentations; maintain timely communication with institutions, physicians, and collaborating divisions.
Communicate operational program information to appropriate staff and assist leadership and staff with assessing program needs and establishing long-range goals.
Participate in and coordinate projects that assess, develop, or implement program initiatives; provide training to new employees and oversee students and other learners as needed.
Coordinate with inpatient and outpatient groups and, where applicable, support referral intake, triage, transportation, and coordination with community or education-related services.
Support appointment setting and follow-up, routine clinical scheduling, consultations, referrals, and coordination of ancillary or emergency services as needed.
Work with internal departments to facilitate timely services that are sensitive to family and travel needs; disseminate patient chart information and help resolve patient and family issues.
Maintain accurate records on patients or program operations and facilitate clinical program operations and patient care coordination without directly delivering care.
Create and manage databases, perform appropriate database queries, and work with program staff to ensure databases capture essential metrics and data trends.
Maintain data-entry processes and record integrity; collect data to support process improvement and outcomes research, and track imaging studies or consult requests as needed.
Create and run management reports, including financial and outcomes reports.
Support preparation and submission of internal and external education offerings, current competency requirements and resources, and curriculum consistency in the classroom.