Project Management Assistant

SSOE, Inc. • Austin, TX

8d • $55,000 - $70,000

About The Position

SSOE is seeking an experienced Project Management Assistant to join our team, providing critical support, coordination, and organization to project managers, engineers, and design teams on complex high-technology facility projects. We are looking for a proactive, resourceful professional who takes ownership of project workflows, anticipates challenges before they arise, and serves as a connective hub across multidisciplinary teams. The ideal candidate will leverage their experience to optimize project efficiency, detailed organization, and facilitate seamless communication amongst the teams.

Requirements

• Demonstrated experience in project coordination or project assistance within the AEC industry. Experience in project coordination or project assistance with a focus on high-tech or semiconductor projects is highly desired.
• Proven ability to manage complex, multi-discipline project documentation and workflows with accuracy and attention to detail.
• Demonstrated experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint). Experience in PDF editing and markup software (Bluebeam Revu).
• Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously in a deadline-driven environment.
• Strong written and verbal communication skills, with the ability to interact professionally with engineers, project managers, clients, and agency representatives.

Responsibilities

• Maintain and manage comprehensive project documentation, including permits, technical drawings, specifications, submittals, and RFIs.
• Implement and manage a robust document control system, ensuring version control, accessibility, and compliance with industry standards and client requirements.
• Ensure compliance with document retention policies and procedures.
• Manage and archive project close-out documentation.
• Prepare, coordinate, and track permit applications for local, state, and federal agencies, including environmental permits, building permits, and occupancy permits. Assist in the preparation of permit packages and ensuring accuracy and completeness.
• Assist in the preparation of project status reports, highlighting key milestones, risks, and issues.
• Facilitate project meetings, prepare agendas, and distribute meeting minutes. Assist in the creation and tracking of action items.
• Collaborate with engineers, designers, and project managers to ensure seamless project execution.
• Utilize advanced features of software tools such as Bluebeam Revu for markups, quantity takeoffs, and collaboration.
• Coordinate and manage the flow of information between the design team and the project management team.
• Serve as a primary point of contact for project-related inquiries and information dissemination.
• Proactively identify and address project-related issues and bottlenecks, escalating critical issues to project managers for resolution.
• Develop and maintain effective communication channels among team members, clients, and subcontractors.

Benefits

• comprehensive health, dental, and vision insurance
• life insurance
• 401K retirement savings plan (with company matching)
• opportunities for professional development and training (including support for relevant licensure & certifications)
• generous PTO & paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed