Project Management Assistant

Ramboll•Blue Bell, PA

1d•Onsite

About The Position

The Project Management Assistant supports delivery of EPC projects by establishing and maintaining robust project controls for cost, schedule, forecasting, and reporting. This role partners with the Project Manager, discipline leads, procurement, construction, and finance to provide timely, accurate performance insight, manage change, and ensure compliance with client and internal governance. In addition, the Project Management Assistant is responsible for key project administrative functions, including maintaining project documentation and records, coordinating reporting cycles, supporting contract administration, tracking submittments and deliverables, and ensuring proper filing and audit readiness. The role also facilitates communication across stakeholders, supports meeting coordination and documentation (e.g., agendas, minutes, and action tracking), and helps ensure overall project organization, compliance, and operational efficiency throughout the project lifecycle.

Requirements

Bachelor's Degree plus minimum of 2 years of directly related experience. Associate's Degree plus 4 years of directly related experience. Advanced degree plus less than one year of directly related experience.
Strong knowledge of project lifecycle controls including budgeting, forecasting, variance analysis, progress measurement, and change management.
Advanced technical skills in Excel and experience with ERP/project systems (e.g., SAP ERP, Oracle JD Edwards, Deltek, Procore) and reporting tools.
Ability to produce executive-level reporting and effectively communicate insights to both technical and non-technical stakeholders in a matrixed team environment.

Nice To Haves

Experience with Earned Value Management (EVM), scheduling tools (e.g., Oracle Primavera P6, Microsoft Project), contract structures, and exposure to claims support, along with relevant professional certifications (AACE, PMI, CMA).

Responsibilities

Establish and maintain project control structures (WBS, budgets, cost reports), ensuring alignment with contracts, control accounts, and internal reporting requirements.
Monitor and analyze project financials including commitments, accruals, variances, and cost drivers; coordinate with procurement and accounting to ensure accurate cost capture and reporting.
Develop forecasts, cash flow projections, and performance dashboards; communicate trends, risks, and opportunities to project leadership.
Support change management, progress tracking, and project reviews, including quantifying impacts, maintaining logs, and contributing to monthly reporting and corrective actions.
Maintain project controls documentation, ensure data accuracy and compliance, and support project closeout activities including final reporting, claims support, and lessons learned.