Project Management Analyst

UCSF•San Francisco, CA

About The Position

The Project Management Analyst (PMA) role is an integral part of UCSF Real Estate, tasked with providing comprehensive capital project support throughout the department. The PMA's responsibilities encompass overseeing and coordinating tasks within capital project teams, contributing to project planning, maintaining documentation that meet compliance requirements, reviewing contracts, financial data, monitoring project progress, and conducting project analyses. They are accountable to provide analytical support for project management services to ensure design and construction projects are on schedule, within budget, high-quality, cost-effective, and appropriate to client program needs. Services include support of all elements of project management from concept through project closeout including initial scoping, budgeting, funding, invoices, applications for payment, procurement, construction management, financial reconciliation, budget and schedule tracking, and closeout of large and small projects. This position entails frequent collaboration with various internal UCSF departments, including the Finance Service Center – Capital Accounting, Supply Chain Management, Facilities, and Budget Office, among others, as well as engaging with external consultants and contractors. Effective internal and external coordination, coupled with adherence to University policies and procedures, is fundamental to the PMA's role. The Project Management Analyst applies advanced project management skills and methodologies to diverse assignments, ensuring strict compliance with all relevant policies and procedures. This role involves exercising sound judgment when addressing issues of moderate scope and complexity, including selecting appropriate methods, techniques, and evaluation criteria within established guidelines. The ability to navigate regulatory frameworks while maintaining project efficiency is a crucial aspect of this position. The Project Management Analyst contributes to the organization's success by strategically applying project management principles to drive projects forward while upholding legal and regulatory standards. The PMA also contributes significantly to process improvement initiatives by identifying inefficiencies and proposing solutions as necessary. Success in this role hinges on thriving within a team-oriented environment, demonstrating strong customer service skills, and excelling in both verbal and written communication. Additionally, a keen awareness of political and social dynamics, along with patience and a collaborative mindset, are essential attributes. A PMA Is a proactive self-starter who can effectively strategize for the long term, analyze complex situations, and plan ahead. The ability to envision the broader organizational landscape while maintaining attention to detail is highly valued in this role.

Requirements

Strong customer service skills.
Excellent verbal and written communication skills.
Proactive self-starter.
Ability to strategize for the long term.
Ability to analyze complex situations.
Ability to plan ahead.
Ability to envision the broader organizational landscape.
Attention to detail.

Nice To Haves

Awareness of political and social dynamics.
Patience.
Collaborative mindset.

Responsibilities

Supporting the management of design and construction of capital projects, including renovations, expansions and new facilities and infrastructure as well as landscape projects.
Collecting, developing, and analyzing technical data to determine project requirements and preparation of information regarding specifications, materials, equipment, estimated costs, and completion times.
Supporting budget and cost control for capital projects.
Analyzing financial reports.
Preparing project dashboard reports.
Ensuring adherence to system policies and procedures.
Overseeing and coordinating tasks within capital project teams.
Contributing to project planning.
Maintaining documentation that meets compliance requirements.
Reviewing contracts and financial data.
Monitoring project progress.
Conducting project analyses.
Providing analytical support for project management services to ensure design and construction projects are on schedule, within budget, high-quality, cost-effective, and appropriate to client program needs.
Supporting all elements of project management from concept through project closeout including initial scoping, budgeting, funding, invoices, applications for payment, procurement, construction management, financial reconciliation, budget and schedule tracking, and closeout of large and small projects.
Collaborating with various internal UCSF departments, including the Finance Service Center – Capital Accounting, Supply Chain Management, Facilities, and Budget Office, among others, as well as engaging with external consultants and contractors.
Applying advanced project management skills and methodologies to diverse assignments, ensuring strict compliance with all relevant policies and procedures.
Exercising sound judgment when addressing issues of moderate scope and complexity, including selecting appropriate methods, techniques, and evaluation criteria within established guidelines.
Navigating regulatory frameworks while maintaining project efficiency.
Contributing to process improvement initiatives by identifying inefficiencies and proposing solutions.
Strategizing for the long term, analyzing complex situations, and planning ahead.