Project Management Analyst

3390 Baxalta U.S.•Thousand Oaks, CA

1d•Onsite

About The Position

As a Project Management Analyst, you will oversee site-level project governance and portfolio performance, promote continuous improvement, advance projects, and monitor key performance indicators. You will identify performance gaps, recommend corrective actions, and report progress to senior, executive, and above-site leadership. Additionally, you will serve as the site crisis coordinator, manage the site risk management process, and lead annual crisis management drills.

Requirements

Bachelor’s degree in Project Management, Business, Engineering, Operations, Life Sciences, or a related field.
5+ years of experience in PMO, portfolio management support, governance, business excellence, project controls, or a related project and portfolio environment.
Demonstrated experience supporting governance routines, portfolio reporting, KPI tracking, risk and issue management, and leadership communications.
Strong knowledge of project and portfolio management fundamentals, including governance, performance monitoring, corrective action follow-up, and structured reporting.
Experience developing dashboards, reports, presentations, and performance summaries for Senior Leadership and Executive Leadership review.
Strong analytical and problem-solving skills, with the ability to identify trends, assess underperformance, highlight risks, and recommend practical actions.
Excellent written and verbal communication skills, with the ability to work effectively across functions and influence stakeholders at multiple levels.
Strong organizational skills with the ability to manage multiple priorities, maintain attention to detail, and meet deadlines in a fast-paced environment.
Proficiency in tools such as Microsoft Excel, PowerPoint, Power BI, Smartsheet, Project, or similar systems used for analysis, reporting, and tracking.
Experience working in cross-functional teams and supporting site-level governance, stakeholder meetings, risk processes, and documentation practices.
Understanding of regulated environments, quality systems, compliance expectations, or crisis/risk management processes in site-based operations.

Responsibilities

Provide site-level oversight of project governance processes and portfolio performance to support effective prioritization, visibility, and decision-making.
Drive a continuous improvement mindset across the portfolio by identifying opportunities to strengthen governance routines, reporting, and project execution practices.
Monitor portfolio health through key performance indicators, identify underperformance or emerging risks, and recommend corrective actions to improve overall project outcomes.
Prepare and deliver regular portfolio status updates, performance summaries, and risk-related insights to Senior Leadership, Executive Leadership, and above-site leadership.
Support advancement of projects across the site portfolio by tracking progress, highlighting issues requiring escalation, and helping ensure timely follow-through on key actions.
Own and maintain the site risk management process, including risk identification, assessment, escalation, and monitoring of mitigation actions.
Serve as the site crisis coordinator and lead annual crisis management drills to strengthen preparedness, response readiness, and organizational resilience.
Collaborate with cross-functional stakeholders to ensure portfolio information is accurate, governance expectations are clear, and decisions are supported by timely and reliable data.
Maintain clear and audit-ready documentation related to governance activities, portfolio reporting, risk management, and crisis management processes.
Promotes continuous improvement by identifying opportunities to strengthen governance processes, reporting practices, and portfolio visibility.
Leverages digital tools and data to improve the efficiency, consistency, and insightfulness of portfolio reporting and tracking.
Encourages knowledge sharing and adoption of effective practices that enhance site performance and organizational readiness.