Project Management Administrative Specialist (supporting NASA, U.S. Navy)

ASRC Federal • Wallops Island, VA

6d • Onsite

About The Position

ASRC Federal Facilities Logistics LLC, a division of ASRC Federal, is seeking a Project Management Administrative Specialist to support our Prime NASA ROME contract at Wallops Flight Facility. This role involves general knowledge of facilities shop operations and maintenance. The specialist will be responsible for maintaining Project Management work orders by entering log notes, failure reporting entries, and completing work orders in Maximo. This includes work order receipt, processing, routing, and maintaining current work order status. The role also acts as an internal quality control monitor for work order status and labor in Maximo. Additionally, the specialist will obtain required quotes for related work, enter purchase requisitions as requested by the Project Manager using Maximo, and organize incoming work orders by priority. Assistance with dispatching technicians and verifying hours worked and work performed, recording time in Maximo, are also key responsibilities. Maintaining records for the IDIQ shop is required.

Requirements

• General knowledge of facilities shop operations and maintenance.
• Proficient in Maximo software.
• Knowledge of Microsoft Office, Deltek Costpoint and other related software.
• Strong communication skills.
• Ability to work independently.
• BS/BA degree + 0-2 years of experience, or the equivalent.

Responsibilities

• Maintain Project Management work orders by entering log notes, failure reporting entries and completing work orders in Maximo.
• Responsible for work order receipt, processing, routing, maintenance of current work order status in Maximo.
• Performs as internal quality control monitor of work order status and labor in Maximo.
• Obtain required quotes needed to perform related work and enter purchase requisitions as requested by Project Manager using Maximo.
• Organize incoming work orders according to priority.
• Assist with dispatching technicians as needed.
• Verify hours worked, work performed, and record time in Maximo.
• Maintain records for IDIQ shop.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level