Project Logistics Coordinator - Marine & Offshore

Rhenus Logistics•Mississauga, ON

About The Position

Support the coordination of offshore, marine, and project cargo shipments, including export, import, and domestic movements across multiple modes of transport. Assist with day-to-day operational and administrative activities, including documentation, data entry, and shipment tracking. Monitor shipments to ensure timely and complete delivery, maintaining proactive communication with internal teams, clients, and service providers. Maintain accurate and up-to-date shipment data within internal systems, ensuring strong data integrity and visibility. Build and maintain effective relationships with customers, carriers, port terminals, and project vendors to support smooth execution. Support the sourcing and coordination of specialized vendors, including carriers, terminals, and service providers relevant to offshore and marine logistics. Assist in negotiating rates and service terms with logistics providers to ensure cost-effective and reliable solutions. Identify shipments requiring special handling, including oversized, heavy-lift, or time-sensitive cargo, and support planning accordingly. Review shipping and customs documentation for accuracy and compliance with regulatory and project requirements. Contribute to resolving operational challenges and escalating issues where needed to ensure minimal disruption. Progressively take on increased responsibility for coordinating and managing individual offshore and project logistics movements. Support project planning activities, including timelines, cost considerations, and coordination across stakeholders. Contribute to process improvements and operational efficiencies within the offshore and marine logistics function.

Requirements

Degree in Supply Chain Management, Logistics, or a related field, or equivalent practical experience
Minimum 2+ years of operational experience in freight forwarding, preferably within offshore, marine, or project logistics environments
Solid understanding of import and export processes, including documentation, bills of lading, delivery orders, and customs requirements
Strong communication and interpersonal skills, with the ability to collaborate across international teams and stakeholders
Self-motivated with the ability to manage responsibilities while maintaining accuracy and accountability
Team-oriented mindset with a willingness to support broader operational objectives
Strong numerical and analytical skills, including freight calculations and unit conversions
Working knowledge of international trade principles, including practical application of Incoterms
Ability to manage multiple priorities and meet deadlines in a fast-paced, operational environment
Proficiency in Microsoft Office, particularly Excel, Outlook, and Teams
Valid driver’s license and ability to travel locally as required

Nice To Haves

Exposure to project cargo, heavy-lift, out-of-gauge, or time-critical shipments is a strong asset
Familiarity with offshore and marine operations, including coordination with ports, terminals, or vessel operators, is preferred
Experience with logistics or shipment management systems is an asset
Flexibility to work across time zones and support operational requirements as needed
Willingness to work extended hours when required to support project timelines

Responsibilities

Support the coordination of offshore, marine, and project cargo shipments, including export, import, and domestic movements across multiple modes of transport
Assist with day-to-day operational and administrative activities, including documentation, data entry, and shipment tracking
Monitor shipments to ensure timely and complete delivery, maintaining proactive communication with internal teams, clients, and service providers
Maintain accurate and up-to-date shipment data within internal systems, ensuring strong data integrity and visibility
Build and maintain effective relationships with customers, carriers, port terminals, and project vendors to support smooth execution
Support the sourcing and coordination of specialized vendors, including carriers, terminals, and service providers relevant to offshore and marine logistics
Assist in negotiating rates and service terms with logistics providers to ensure cost-effective and reliable solutions
Identify shipments requiring special handling, including oversized, heavy-lift, or time-sensitive cargo, and support planning accordingly
Review shipping and customs documentation for accuracy and compliance with regulatory and project requirements
Contribute to resolving operational challenges and escalating issues where needed to ensure minimal disruption
Progressively take on increased responsibility for coordinating and managing individual offshore and project logistics movements
Support project planning activities, including timelines, cost considerations, and coordination across stakeholders
Contribute to process improvements and operational efficiencies within the offshore and marine logistics function