Project Labor Compliance Specialist

BUILD Renewables•Mendota Heights, MN

2d•Remote

About The Position

The Project Labor Compliance Specialist administers day-to-day labor compliance for renewable-energy construction projects and serves as a field-facing liaison between project teams, subcontractors, and the internal compliance team. The role supports Inflation Reduction Act prevailing-wage requirements, Davis-Bacon and related labor standards, certified payroll review, job-classification mapping, documentation readiness, and resolution of project-level compliance issues. It helps keep projects audit-ready throughout their lifecycle by working with project managers, superintendents, foremen, payroll, finance, external consultants, and trade partners to implement workflows, identify discrepancies, communicate requirements, and close corrective actions. Apprenticeship responsibilities are limited to confirming that individuals identified as apprentices have current registration or other required eligibility documentation; the role does not own apprentice utilization, ratio, or labor-hour tracking. The Specialist administers prevailing-wage compliance processes; reviews project contracts, owner requirements, wage determinations, classifications, wage rates, fringe benefits, overtime treatment, and approved conformances; and maintains project-specific requirements, records, findings, and corrective-action status. The position coordinates weekly certified payroll collection and review, checks reports and Statements of Compliance for completeness and consistency, compares classifications with work performed and site records, and follows discrepancies through correction. It also confirms apprentice eligibility documentation and maintains organized records for internal review, owner requests, tax-credit diligence, and audits. The position serves as a field-facing contact, coordinates compliance workflows with project schedules and site operations, provides practical guidance to site teams and subcontractors, and visits project sites as needed. It prepares compliance summaries and audit documentation, supports owner and auditor inquiries, coordinates with internal departments and external stakeholders, tracks open requests, and escalates unresolved or material risks. The Specialist also develops and improves procedures, checklists, templates, software workflows, and standard operating procedures, and stays informed about relevant labor-compliance requirements. The position is remote, with travel to active project sites of up to approximately 50% depending on project needs. Work may take place in office, remote, and active construction-site settings, with variable noise and weather conditions. Site safety requirements and required personal protective equipment must be followed; occasional lifting of up to 30 pounds may be required. The role is full-time and exempt, with a salary range of $75,000–$95,000 per year.

Requirements

High school diploma or equivalent required; equivalent relevant experience may be considered.
Two or more years of experience in labor compliance, certified payroll, construction administration, payroll reporting, renewable energy, project coordination, or a related field.
Strong organizational and documentation skills, attention to detail, and ability to manage multiple projects, stakeholders, and deadlines.
Effective written and verbal communication skills, sound judgment, and ability to build productive working relationships with field teams and external trade partners.
Proficiency in Microsoft Excel, Word, Outlook, and SharePoint, as well as document-management or compliance-tracking systems.
Ability to follow all project-site safety requirements and use required personal protective equipment.

Nice To Haves

Associate or bachelor’s degree in business administration, construction management, accounting, human resources, or a related field.
Project-site experience is strongly preferred.
Working knowledge of prevailing-wage requirements, Davis-Bacon principles, wage determinations, worker classifications, fringe benefits, and certified payroll reporting.
Working knowledge of documentation required for an individual to be recognized as an apprentice on an IRA-covered project; advanced apprentice ratio or utilization administration is not required.
Experience with Compliance or similar platforms.
Equivalent relevant experience in place of the specified education may be considered.

Responsibilities

Administer and reinforce prevailing-wage compliance processes across assigned projects.
Review project contracts, owner requirements, wage determinations, classifications, base wage rates, fringe benefits, overtime treatment, and approved conformances; maintain project-specific requirements and deadlines.
Maintain project records, findings, compliance status, and corrective-action tracking in company platforms and tools.
Monitor project compliance health, identify risks, and promptly escalate material deficiencies, repeated non-responsiveness, or potential underpayments.
Support project startup, active construction, and closeout activities related to prevailing-wage compliance and labor documentation.
Coordinate weekly collection, review, and tracking of certified payroll reports and Statements of Compliance from contractors and subcontractors.
Review certified payroll records for completeness and consistency, including worker identity, workweek, project, classification, hours, rates, fringe benefits, overtime, deductions, and certification status.
Compare reported classifications with work performed and supporting site records; coordinate clarification and corrections when discrepancies arise.
Document deficiencies, request corrected records, monitor remediation, and confirm corrective actions are completed and retained.
Confirm that individuals represented as apprentices have required registration or eligibility documentation; escalate missing, expired, or inconsistent documentation.
Maintain organized electronic records that are complete, traceable, and available for internal review, owner requests, tax-credit diligence, and audits.
Serve as a primary field-facing compliance contact for assigned projects and facilitate communication among project leadership, trade partners, and the internal compliance team.
Coordinate with project managers, superintendents, and foremen to integrate compliance workflows with mobilization, staffing, timekeeping, and construction schedules.
Provide guidance and education to site teams and subcontractors on prevailing-wage requirements, certified payroll, documentation standards, and deadlines.
Conduct project-site visits as needed to support implementation, compare reported classifications with observed work, resolve questions, and reinforce processes.
Communicate project changes, reporting gaps, and field observations to stakeholders and support timely issue resolution.
Prepare compliance summaries, status reports, exception lists, and supporting documentation for internal stakeholders, owners, consultants, and auditors.
Support project-level reviews and audits; document findings, assign follow-up items, and monitor corrective actions through completion.
Assist with responses to owner inquiries, external audits, funding or agency requests, and tax-equity diligence related to labor compliance.
Maintain documentation through project closeout and confirm required records are complete, current, and retained according to company and project requirements.
Communicate proactively with contractors and subcontractors to secure timely reports, certifications, corrections, and supporting records.
Coordinate with Payroll, Finance, Human Resources, Project Management, Legal, and external consultants to resolve classification, wage, fringe, timekeeping, and documentation issues.
Track open requests and recurring deficiencies, follow up consistently, and elevate unresolved issues to management when project risk increases.
Develop, document, and improve compliance procedures, checklists, templates, and standard operating procedures.
Support implementation and optimization of compliance software, reporting tools, and standardized project workflows.
Stay informed about evolving IRA guidance, Davis-Bacon requirements, certified payroll standards, and prevailing-wage compliance practices.
Perform other duties as assigned that are consistent with the position’s labor-compliance scope.