Compliance Specialist

SATELLITE AFFORDABLE HOUSING ASSOCIATES•Berkeley, CA

3d•$32 - $38•Hybrid

About The Position

The Compliance Specialist is responsible for a portfolio of SAHA properties, ensuring strict compliance with all rules and regulations set forth by the Department of Housing and Urban Development, the California Tax Credit Allocation Committee, all investors, other regulatory agencies, SAHA and its affiliates. This position is also responsible for general compliance duties such as monitoring property file audits, completing reports, ensuring adherence to compliance policies and procedures, and serving as a compliance resource to other SAHA staff.

Requirements

Minimum 2 years of compliance experience in affordable housing and/or property management.
Must be proficient in Microsoft Excel and Word.
Fair Housing Certification or attainment within one year of hire.
Current Certified Occupancy Specialist (COS) and Tax Credit Specialist (TCS), or attainment within one year of hire.
Ability to manage multiple projects simultaneously in a timely manner with minimal supervision.
Must work independently and exercise strong leadership skills.
Must be highly detail oriented and accurate.
Must have strong organizational skills.
Ability to understand, communicate, and follow through on work related information and instructions through written and verbal communication.
Must be proactive in identifying and proposing solutions with the ability to exercise sound judgment in all matters.
Ability to conduct research, coordinate multiple projects, solve problems, prepare/update supporting documentation and maintain records.
Ability to work under pressure and successfully meet deadlines.
Must have excellent decision making, interpersonal and time management skills.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Excellent communication skills, written and oral.
Ability to work collaboratively with property staff, across departments, and with government agencies.
Must be able and willing to travel to all property locations to carry out duties and responsibilities associated with compliance and occupancy issues.
Ability to work effectively and respectfully with individuals from diverse backgrounds and experiences.
Must be able to work with mathematical concepts such as probability and statistical inference.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Able to analyze and review financial data.
Must be highly accurate in all mathematical computations.

Nice To Haves

Proficiency in Yardi is preferred.

Responsibilities

Reviews and approves new “move in” files for accuracy and compliance with rent, utility allowances, income limitations, and all other regulatory requirements, partnership agreements and other program requirements involved.
Regularly spot check files approved via the 3rd party file review consultant and property supervisor.
Conducts post “move in” file review in accordance with compliance procedures and specified timelines.
Monitors annual and interim recertifications and coordinates with site staff to ensure timely and accurate completion.
Reviews and approves annual and interim recertifications.
Provides regular compliance training for staff, including onboarding training.
Updates utility allowance changes, and other administrative data entry as needed.
Manages and conducts internal on site file audits and works with staff to ensure maintenance of the system for tracking timelines.
Assists site staff in preparation of inspections, specifically around occupancy and compliance requirements.
Drafts, coordinates, and/or gives input on responses and reporting to partners, regulatory agencies, and auditors.
Advises and makes recommendations on reasonable accommodation requests.
Maintains system for tracking requests related to Section 504 of the Rehabilitation Act.
Processes appeals related to application denials.
Analyzes and tracks unit designation swaps, over/under occupancy, and over income households, and proposes resolutions to ensure compliance with regulatory agreements.
Produces monthly and quarterly Enterprise Income Verification (EIV) reports.
Reviews reports and instructs site staff when there are discrepancies.
Coordinates property lease file testing to ensure audit finding resolutions are completed by site staff and communicated to auditors.
Works with Property Managers and Supervisors to ensure file retention practices are tracked and processed in accordance with compliance procedures and regulatory requirements.
Provides compliance direction to staff and requires corrective action, as appropriate, to ensure adherence to applicable rules and regulations.
Responds to staff questions regarding compliance policies and procedures, as well as compliance related issues with Yardi.
Attends preparation/preliminary lease up meetings for new properties.
Performs special projects as assigned by supervisor or department management.
Additional duties as assigned.