Project Intelligence Specialist, Bidding

ConstructConnect•Cincinnati, OH

3d•Hybrid

About The Position

The Project Intelligence Specialist, Bidding, works in ConstructConnect’s Content division, which identifies and publishes accurate, relevant project data for its software solutions. This role owns the competitive bidding phase of construction projects and is responsible for capturing project plans and specifications, planholder or bidder lists, addenda, bid results, and awards. It is an outreach-driven, relationship-first position involving awarding agencies and plan rooms on public bids; general contractors and owners on private bids; and architects and engineers who hold project documents. The specialist takes ownership when a project has a confirmed bid date and verified contact and moves to Bidding status, retaining ownership through bid, results, and award while that status remains active. If a project reverts to Planning, ownership returns to the Project Intelligence Specialist. The role is the single point of ownership for bidding-phase work across the U.S. and Canada and follows the Content team’s career path. Success is measured through outreach volume, relationship coverage, and conversion in a fast-moving, document- and deadline-driven pipeline. The position involves managing an active bid pipeline, researching bid opportunities, acquiring documents and bidder lists, tracking changes and results, maintaining accurate CRM records and document repositories, and collaborating with Project Intelligence Specialists, quality control, offshore teams, and leadership. Team members must reside and work within the United States. The work is remote for those outside commuting distance of the Greater Cincinnati/Northern Kentucky or Atlanta offices; team members within commuting distance are expected to work in a hybrid capacity, in the office every Tuesday and Wednesday. The role involves frequent sitting, telephone communication, and extended computer use, and team members are expected to maintain a dedicated, ergonomically appropriate remote workspace.

Requirements

Bachelor’s degree; or six months of successful experience in another ConstructConnect role; or an associate degree and two years of corporate-environment experience; or a high school diploma and three years of corporate-environment experience.
Demonstrated success in a relationship-based or high-volume outreach role, with a strong phone and email component.
Ability to navigate public-agency procurement processes, including plan rooms, bid portals, and public records, alongside private general-contractor and owner relationships.
Strong attention to detail and deadline discipline.
Excellent verbal and written communication skills and ability to build rapport and professionally request documents and lists from gatekeepers.
Strong organizational skills and ability to manage a high-volume, fast-moving pipeline of simultaneous active bids.
Comfort working with quotas, metrics, dashboards, and CRM-driven workflows.
Ability to work independently while staying aligned with a distributed team and manager.
Proficiency with Microsoft Word and Excel, and ability to learn ConstructConnect’s internal tools and CRM systems.
Minimum typing proficiency of 35 WPM or equivalent data-entry speed.
Must reside and perform work within the United States.

Nice To Haves

Experience in procurement, contract administration, customer service, or another high-contact environment is preferred but not required.

Responsibilities

Build and maintain relationships with awarding agencies, plan rooms, architects, engineers, general contractors, and owners across the assigned bid pipeline.
Represent ConstructConnect professionally when requesting documents, lists, and results, and set clear expectations for follow-up.
Apply Sole Point of Contact and rules-of-engagement guidelines when sources or bids are shared across specialists.
Manage the full pipeline using the Daily Bidding Sheet and bid assignments; prioritize outreach by bid date, project value, and document or list completeness gaps.
Triage incoming handoffs from Project Intelligence Specialists and act without delay.
Return projects to the Project Intelligence Specialist when a delayed bid date causes the project status to revert to Planning.
Research bid-posting websites, plan rooms, and other online sources to identify new and updated bid opportunities within the pipeline.
Obtain project plans and specifications for every active bid.
For public-sector bids, obtain the official Planholder List from the awarding agency or plan room; for private-sector bids, obtain the Select List of Bidders or Invited List of Bidders from the general contractor, owner, or architect.
Coordinate with reprographers to schedule delivery and processing of plans, specifications, and addenda handled through a print or plan service.
Prepare and submit purchase requests for plan fees or deposits according to department protocol.
Monitor and capture addenda, clarifications, and bid-date extensions; update records and notify stakeholders as needed.
Obtain and publish official public-sector bid results and tabulations after the bid date.
Pursue and record public- and private-sector award outcomes, including awarded contractor, value, and date, through construction start.
Document outreach, outcomes, and status changes accurately in ConstructConnect’s CRM and related systems.
Maintain document repositories so plans, specifications, addenda, and lists are attached and current.
Coordinate with Project Intelligence Specialists to ensure handoffs are complete and source relationships are protected during transitions.
Partner with quality control, offshore teams, and leadership to resolve discrepancies and maintain accuracy standards.
Participate in team meetings, training, and feedback forums.