Project Intelligence Specialist, Bidding

ConstructConnect • Cincinnati, OH

5d • Hybrid

About The Position

The Project Intelligence Specialist, Bidding works within ConstructConnect’s Content division, which identifies and publishes accurate, relevant project data for its software solutions. The role owns the competitive bidding phase of construction projects and captures project plans and specifications, planholder lists for public bids, select bidder lists for private bids, addenda, bid results, and awards.

This is a relationship-first, outreach-driven position involving awarding agencies and plan rooms for public bids; general contractors and owners for private bids; and architects and engineers who hold project documents. The specialist takes ownership when a project has a confirmed bid date and verified contact and enters Bidding status, maintaining that ownership through bid, results, and award while the project remains in that status. If a project returns to Planning, ownership is handed back to the Project Intelligence Specialist. The role is the single point of ownership for bidding-phase work across the United States and Canada and follows the Content team’s career path.

The work is a fast-moving, document- and deadline-driven pipeline. Success is measured by outreach volume, relationship coverage, and conversion. Team members are expected to maintain a dedicated, ergonomically appropriate remote workspace. Those living within commuting distance of the Greater Cincinnati/Northern Kentucky or Atlanta, Georgia offices are expected to work hybrid, with regular office presence every Tuesday and Wednesday. All team members must reside and work within the United States.

Requirements

• Bachelor’s degree, or six months of successful experience in another ConstructConnect role, or an associate degree and two years of corporate-environment experience, or a high school diploma and three years of corporate-environment experience.
• Demonstrated success in a relationship-based or high-volume outreach role, such as bid coordination, procurement support, contract administration, sales, or customer support; ideally with substantial phone and email communication.
• Comfort navigating public agency procurement processes, including plan rooms, bid portals, and public records, as well as private general contractor and owner relationships.
• Strong attention to detail and deadline discipline.
• Excellent verbal and written communication skills and ability to build rapport and professionally request documents and lists from gatekeepers.
• Strong organizational skills and ability to manage a high-volume, fast-moving pipeline of simultaneous active bids.
• Comfort working with quotas, metrics, dashboards, and CRM-driven workflows.
• Ability to work independently while remaining aligned with a distributed team and manager.
• Proficiency with Microsoft Word and Excel and ability to learn ConstructConnect internal tools and CRM systems.
• Minimum typing proficiency of 35 WPM or equivalent data-entry speed.
• Must reside and perform work within the United States.
• Must maintain a dedicated and ergonomically appropriate remote workspace.

Nice To Haves

• Experience in procurement, contract administration, customer service, or another high-contact environment.
• Experience in bid coordination, procurement support, contract administration, sales, or customer support is relevant; the posting identifies these as examples of relationship-based or high-volume outreach experience.

Responsibilities

• Build and maintain relationships with awarding agencies, plan rooms, architects, engineers, general contractors, and owners across the assigned bid pipeline.
• Represent ConstructConnect professionally when requesting documents, lists, and results, and establish clear follow-up expectations.
• Apply Sole Point of Contact and rules-of-engagement guidelines when sources or bids are shared across specialists.
• Use the Daily Bidding Sheet and bid assignments to manage the pipeline and prioritize outreach by bid date, project value, and document or list completeness gaps.
• Monitor and triage handoffs from Project Intelligence Specialists, acting promptly; return projects to the originating specialist when a sufficiently delayed bid date causes the project to revert to Planning.
• Research bid-posting websites, plan rooms, and other online sources to identify new and updated bid opportunities in the pipeline.
• Obtain project plans and specifications for every active bid.
• Obtain official Planholder Lists from awarding agencies or plan rooms for public-sector bids.
• Obtain Select Lists of Bidders or Invited Lists of Bidders from general contractors, owners, or architects for private-sector bids.
• Coordinate with reprographers to schedule delivery and processing of plans, specifications, and addenda handled through print or plan services.
• Prepare and submit purchase requests for document plan fees or deposits according to department protocol.
• Monitor and capture addenda, clarifications, and bid-date extensions; update records and notify stakeholders as needed.
• Obtain and publish official public-sector bid results and tabulations after bid dates pass.
• Pursue and record public- and private-sector award outcomes, including awarded contractor, value, and date, through construction start.
• Accurately and consistently document outreach, outcomes, and status changes in ConstructConnect’s CRM and related systems.
• Maintain document repositories so plans, specifications, addenda, and lists are attached and current.
• Coordinate with Project Intelligence Specialists to ensure complete handoffs and protect source relationships during transitions.
• Partner with quality control, offshore teams, and leadership to resolve discrepancies and maintain accuracy standards.
• Participate in team meetings, training, and feedback forums.
• Perform other duties as required; the listed duties are not exhaustive.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level