Project Finance Associate II

HNTB Corporation•Seattle, WA

About The Position

The Project Finance Associate II maintains project-related financial data in HNTB’s project management system and ensures it aligns with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The role supports the project finance team in maintaining billing compliance with contractual documents. This includes coding project costs—such as subconsultant expenses, expense report receipts, and vendor invoices—with appropriate project accounting codes and in accordance with standard procedures and contractual requirements. The position supports HNTB’s growing Washington State business and offers an opportunity for professional advancement. The ideal candidate is proactive, detail-oriented, and collaborative. The role may also involve assisting with or leading subcontracting processes throughout a project’s lifecycle and supporting proposal development.

Requirements

Associate degree and 2 years of relevant work experience, or 4 years of relevant work experience in lieu of education.
Intermediate knowledge of GAAP accounting rules and the ability to use them to advise project teams and the project finance team.
Intermediate Excel skills.
Strong written and verbal communication skills.

Nice To Haves

Experience in project finance or project accounting.

Responsibilities

Update the project management system by translating client and project workplan data based on contract and change order review.
Facilitate access to and charging of project tasks and phases in the project management system.
Ensure project costs are properly coded and allocated by tracking project status and determining financial data updates in response to project changes.
Manage cost transfers to and from projects and tasks.
Support review and approval of project invoices, update invoice requirements from contractual documents, verify billed costs, and ensure compliance with reporting requirements, including insurance certificates and client systems and formats.
Generate routine and ad hoc internal project financial performance reports for project and office teams.
Review and potentially provide financial approval of vendor and subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
Obtain necessary approvals and track internal workflow status to support timely outcomes.
Partner with project teams to develop and maintain client and subconsultant relationships, and act as a project liaison for contract billing questions and receivables updates.
Assist or lead subcontracting processes throughout the project lifecycle, as needed.
Support the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal and estimate formats.
Perform other assigned duties.