Project Finance Associate I

HNTB Corporation•Seattle, WA

About The Position

The Project Finance Associate I maintains project-related financial data in HNTB’s project management system and ensures it aligns with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The role supports the project finance team in maintaining billing compliance with contractual documents. This includes coding project costs such as subconsultant expenses, expense report receipts, and vendor invoices using appropriate project accounting codes and standard procedures. The position supports project teams and finance staff through project data updates, cost allocation and transfers, invoice review, financial reporting, subcontracting, and proposal development. HNTB is seeking a proactive, detail-oriented, and collaborative Finance Associate to support its growing Washington State business team, with opportunities for professional advancement.

Requirements

Associate’s degree, or two years of relevant work experience in lieu of education.
Developing knowledge of GAAP accounting rules.
Knowledge of Microsoft Excel.
Strong written and verbal communication skills.

Responsibilities

Update the project management system by translating client and project workplan data based on contract and change order reviews.
Facilitate access to and charging against project tasks and phases in the project management system.
Maintain awareness of project status and adapt financial data to ensure project costs are properly coded and allocated as projects change.
Manage cost transfers to and from projects and tasks.
Support review and approval of project invoices, update invoice requirements from contractual documents, verify billed costs, and ensure compliance with reporting requirements, including insurance certificates and client systems and formats.
Generate routine internal project financial performance reports for project and office teams.
Review vendor and subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
Obtain necessary approvals and track internal workflow status to support timely outcomes.
Support project teams in maintaining client and subconsultant relationships and communicate receivables updates as directed by the finance team.
Assist with subcontracting processes throughout the project lifecycle.
Support the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal and estimate formats.
Perform other assigned duties.