Project Finance Associate II

HNTB Corporation•Arlington, VA

About The Position

The Project Finance Associate II maintains project-related financial data in HNTB’s project management system and ensures that it aligns with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The role supports the project finance team in ensuring billing compliance with contractual documents. This includes coding project costs—such as subconsultant expenses, expense report receipts, and vendor invoices—with appropriate project accounting codes in accordance with standard procedures and contractual requirements. The position also supports invoice review and approval, project financial reporting, cost allocation and transfers, contract billing workflows, and proposal development. It works with project teams and clients to address billing questions, maintain relationships, and support subcontracting processes throughout the project lifecycle.

Requirements

Associate degree and 2 years of relevant work experience, or 4 years of relevant work experience in lieu of education.
Intermediate knowledge of HNTB processes and procedures.
Knowledge of GAAP accounting rules and ability to use them to advise project teams and the project finance team.

Responsibilities

Update the project management system using client and project workplan data based on contract and change order reviews.
Facilitate access to and charging of project tasks and phases in the project management system.
Ensure project costs are properly coded and allocated, proactively updating financial data in response to project changes.
Manage cost transfers to and from projects and tasks.
Support review and approval of project invoices, update invoice requirements from contractual documents, verify billed costs, and ensure compliance with reporting requirements, client systems, and formats.
Generate routine and ad hoc internal project financial performance reports for project and office teams.
Review and potentially provide financial approval of vendor and subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
Obtain necessary approvals and track internal workflow status to support timely outcomes.
Partner with project teams to develop and maintain client and subconsultant relationships, field contract billing questions, and provide receivables updates.
Assist with or lead subcontracting processes throughout the project lifecycle.
Support proposal development, including gross margin analysis, cost proposals, alignment with the project management system, and client proposal and estimate formats.
Perform other assigned duties.