Project Facilitator, Federal Market (Cleveland, OH)

The Brewer-Garrett Company•Middleburg Heights, OH

7d•Onsite

About The Position

Brewer-Garrett is seeking a Project Facilitator for its Federal Market within Energy Services, Solutions. The position facilitates federal projects throughout their lifecycle, from administrative support through energy guarantee reporting. The role is assigned to projects requiring a thorough background check and conducts quality assurance assessments and reporting for internal and external stakeholders. The facilitator supports project development, construction and implementation, and the performance period, reporting continually to the Principal Engineer for Energy Projects. The position is based primarily in a professional office environment and involves occasional travel to customer sites, business appointments, and potentially out of town. It uses standard office equipment and may require personal protective equipment where indicated. The role requires occasional standing, walking, sitting, handling objects or controls, climbing stairs, communicating, and lifting or moving office supplies weighing up to 20 pounds.

Requirements

Bachelor's degree in a related field.
Three to five years of administrative and/or operations experience.
Proficiency with Microsoft Word, PowerPoint, and Excel.
Valid driver's license and reliable transportation for occasional travel to customer sites, if needed.
Ability to comply with and successfully complete company and federal background check processes.
Exceptional oral and written communication skills.
Collaborative approach and ability to maintain positive working relationships and regularly communicate details to team members.
Strong administrative and organizational skills, including the ability to develop and maintain efficient workflows and processes.
Ability to work autonomously under minimal direction and prioritize work to meet project plans and internal or external deadlines.
Ability to search for answers and ask questions when needed to keep work moving effectively.
Optimism and ability to navigate challenges to meet project goals.
Strong work ethic and dedication to objectives in a way that produces value, exceeds expectations, and promotes company success.
Professionalism, tact, and negotiation skills.
Ability to maintain satisfactory attendance.

Nice To Haves

Prior project facilitator experience.

Responsibilities

Assist with project planning and creative problem solving.
Coordinate project meetings with internal team members, customers, utility companies, subcontractors, and other project stakeholders; prepare meeting materials and agendas, take detailed minutes, and distribute them.
Assist with developing and implementing project policies, procedures, best practices, and training related to federal requirements; maintain and distribute policies and procedures published by federal agencies or governing entities.
Assist the Principal Engineer with project paperwork, quality assurance review, writing and proofreading documents, and contributing to reports or proposals.
Develop processes and best practices for required reporting; coordinate with internal teams, project managers, utility companies, customer representatives, and external agencies to meet submission timelines.
Generate and organize project documents for energy conservation measure (ECM) completion reporting, including approval forms, measurement and verification documents, and operations and maintenance files; ensure construction project managers complete forms with owner acceptance sign-off.
Develop and maintain project databases; enter data and regularly perform quality assurance and quality control of data.
Maintain tracking reports, project documentation, and organized project files, ensuring accessibility for the team and secure storage under project, federal, and company requirements.
Monitor project progress and communicate updates to Energy Engineering and Operations teams, including completed work and upcoming tasks.
Build productive relationships with coworkers, agency personnel, vendors, and other stakeholders; contact companies, utilities, and subcontractors to gather information as needed.
Maintain request for information logs and other project logs during development.
Report issues that may affect owner satisfaction, energy guarantees, or gross profit redemption to development and construction project managers.
Ensure changes in scope, including energy-related revisions and pricing, are documented and communicate Energy team implications, including financing, as notified by the construction project manager.
Communicate the basis of the energy guarantee to the construction project manager and promptly report discrepancies to the project Energy Engineer.
Assist with price reasonableness efforts, including subcontractor prequalification and initial bid package development.
Assist with product selection to confirm Buy American Act conformity and documentation.
Coordinate with the Safety Manager and other departments on development-phase involvement to meet owner requirements, potentially including site-specific safety plans, accident prevention plans, and quality assurance plans.
Work with Human Resources to organize internal project personnel information for required reporting, including federal contractor requirements.
Redeem gross profit through effective administration of responsibilities and obligations associated with project work.
Support special projects assigned by the Energy Services Manager or Principal Engineer, and perform other duties as assigned.