Project Director, Title III

Pacific Oaks Education•Pasadena, CA

4d•Onsite

About The Position

Pacific Oaks College and Children’s School is recruiting a full-time, grant-funded Title III Project Director for its Pasadena, California campus. The role provides overall leadership, day-to-day management, and oversight of the College’s Title III grant project. Reporting to the Dean of Student Affairs, the Director coordinates project personnel and activities and works across Academic Affairs, Student Affairs, Institutional Research, Information Technology, Career Services, and external partners to advance student retention, workforce integration, and institutional data capacity. The Director implements the approved project plan, monitors measurable objectives, manages project resources, coordinates evaluation, and prepares required performance and fiscal reports. The position ensures project activities, expenditures, and reporting comply with applicable federal requirements, award terms, and institutional policies. Continued employment is contingent upon continued grant funding and institutional needs. The position is based at the designated campus location and may occasionally require night or weekend hours depending on operational needs. Pacific Oaks College describes itself as a nonprofit institution rooted in Quaker values and a strong social justice heritage, and offers employees a mission-driven community committed to respect, diversity, social justice, and lifelong learning.

Requirements

Bachelor’s degree from an accredited institution in higher education administration, public administration, business administration, or a related field.
Five years of progressively responsible experience in higher education leadership, grant management, institutional effectiveness, and/or student success initiatives, including management and strategic leadership experience.
Demonstrated success managing federal grants, including compliance, implementation, fiscal oversight, evaluation, and required reporting.
Experience leading cross-functional initiatives and coordinating personnel, budgets, timelines, and measurable outcomes.
Experience using institutional or program data to assess performance, identify barriers, and guide corrective action.

Nice To Haves

Master’s degree in higher education administration, public administration, business administration, or a related field.
Seven years of progressively responsible experience in higher education leadership, grant management, institutional effectiveness, and/or student success initiatives, including management and strategic leadership experience.
Experience with Title III or other U.S. Department of Education grants.
Experience with career pathways, workforce integration, or employer partnerships.
Experience with institutional data improvement, participant tracking, or project reporting systems.

Responsibilities

Lead implementation of approved project activities, maintaining work plans, timelines, milestones, assigned responsibilities, and implementation documentation; manage day-to-day operations, personnel, and resources.
Coordinate collaboration across Academic Affairs, Student Affairs, Institutional Research, Information Technology, Career Services, and external partners to integrate project activities into institutional operations and address implementation barriers.
Convene monthly project implementation meetings to review data and progress toward objectives, documenting decisions, action items, responsible personnel, and follow-up.
Supervise designated grant-funded staff, including hiring, training, work planning, and performance evaluation, consistent with confirmed reporting assignments.
Partner with Institutional Research and the External Evaluator to coordinate required evaluations, participant tracking, and data collection and reporting processes.
Review evaluation findings quarterly with project personnel and leadership, recommend corrective actions to the Dean of Student Affairs, and track approved improvements; Institutional Research retains responsibility for collecting, analyzing, and validating project data.
Manage project budget planning, expenditure monitoring, reconciliation, and documentation in collaboration with Finance and grants administration personnel.
Coordinate accurate, complete, and timely submission of required performance and fiscal reports.
Maintain current knowledge of Title III requirements and award terms, communicate relevant changes, and ensure activities, expenditures, personnel documentation, procurement, recordkeeping, and reporting comply with federal requirements, approved project plans, and institutional policies.
Coordinate required approvals for scope or budget changes.