Project Cost Administrator 2

Convergint Career•Pleasanton, CA

10d•Onsite

About The Position

Convergint is looking for a full-time, enthusiastic, results-driven, and forward-thinking Project Cost Administrator to join our amazing culture. In this role, you will be responsible for coordinating legal review of contracts, job set-up in Spectrum, project cost review and control, assisting with monthly financial forecasts, and preparing progress billing. You will work closely with stakeholders to identify any project concerns with respect to delivery and cost. You will work with managers to monitor and manage financial performance against monthly forecasts and profit plans. This role may also involve mentoring and coaching less-experienced staff. As a Project Cost Administrator, you are part of a dynamic team that allows you to grow as Convergint grows. We are committed to providing world-class service to customers, colleagues, and communities, and we are a company built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

Requirements

Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
Excellent Microsoft Outlook, Excel, and Word skills.
Strong financial analytical skills including cost control and ability to interpret financial reports.
Strong accounts receivable knowledge.
Strong customer service skills.
Strong attention to detail and results focused.
Strong team orientation.
Flexibility to adapt to changing priorities and direction in a dynamic work environment.
Strong organizational/time management skills.
Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.
College degree, trade school or equivalent experience
Minimum 5 years bookkeeping or an accounting environment

Nice To Haves

5 years project cost accounting
3 years in a construction environment
Bachelors or Associates in Business Administration or similar program

Responsibilities

Coordinates contract legal reviews and signatures for a variety of projects, including more complex ones.
Ensures all required documentation is signed and returned to the customer.
Coordinates COI’s and OCIP/CCIP documentation, if required.
Books new projects and change orders, and sends notifications of job bookings to internal stakeholders.
Monitors job costs, identifies anomalies, and provides managers with accurate feedback for effective and timely decisions.
Carries out monthly project (WIP) reviews with project managers to identify costing issues, billings required, and schedule impacts; escalates any project issues to the manager.
Documents status and/or issues on each project.
Changes projected costs on projects if necessary.
Assists with monthly project billings, ensuring customer requirements for detail and documentation are maintained.
Works with Project Managers (PM) to minimize unbilled revenue.
Works with the customer and project managers to resolve any anomalies or issues.
Assists project managers and the accounts receivable team to ensure timely payment of invoices.
Acts as a second-level approver for all project accounts payable invoices.
Monitors the open PO report weekly, maintains accuracy, and compares it to the monthly forecast.
Assists the manager in creating monthly revenue and gross margin forecasts.
Monitors and tracks against forecast.
Monitors revenue on projects on a weekly basis and reports issues to the manager.
Manages and tracks subcontractor invoices against the monthly forecast.
Approves invoices for revenue and payment according to the PM’s approval.
Maintains and tracks Subcontractor COI’s and lien waivers.
Reviews inactive projects on a monthly basis for trailing costs and resolves any identified issues.
Monitors unbilled revenue on a weekly basis and provides reports to the manager, resolving any identified issues.
Runs labor utilization reports weekly and provides them to managers, resolving any identified issues.
Runs month-end financial reports and works with the manager to achieve planned financial results.
Runs financial reports and works with the manager and PM’s to forecast the following month’s revenue and gross margin.
Prepares and sends customer surveys monthly.
Acts as “our customer’s best service provider” always, thereby ensuring Convergint is the customer’s 1st choice for service.
Uses technical knowledge, skills, and experience to mentor and train less experienced staff.
Performs other duties and responsibilities as requested or required.