Scheduling Coordinator

The Haskell Company • Jacksonville, FL

1d • Onsite

About The Position

The Project Coordinator supports the project team by managing essential administrative, documentation, and project financial functions required for successful project execution. This role maintains accurate project data and records, assists with commitments and accounting documentation, and helps ensure project documentation complies with company, client, and contract requirements. The Project Coordinator works under the supervision of the Project Team and participates in training on company management tools, standards, policies, and procedures.

Requirements

• Strong organizational and time-management skills.
• Ability to communicate effectively with project teams, external partners, and internal stakeholders.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Proficiency in Microsoft Office applications, with strong Microsoft Excel skills required.
• Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust.
• Ability to learn and navigate company project management and financial systems.
• Collaborative, service-oriented approach with strong follow-through.

Nice To Haves

• Associate degree required; or high school diploma/equivalent with two years of relevant experience.

Responsibilities

• Maintain accurate project data, forms, and records in designated systems to support consistency and compliance, including project directory maintenance using PIPS.
• Upload, distribute, collect, organize, and maintain project documentation within project management systems.
• Assist project teams in navigating company systems, generating data, and preparing reports.
• Support the processing of project commitments; ensure commitments are fully executed, appropriately distributed, and accurately updated across all required systems.
• Ensure external partners provide required documentation in accordance with contract requirements.
• Review documents for accuracy, clarity, completeness, presentation, and adherence to team and client standards to support timely payment.
• Assist the project team and accounting function by collecting and organizing Accounts Payable and Accounts Receivable documentation.
• Support the administration of project-related programs by understanding applicable administrative requirements.
• Submit and maintain data related to project costs and accounting activities.
• Assist with collecting, managing, and developing project closeout documentation.
• Travel as required.
• Perform other duties as assigned.

Benefits

• nationally recognized Top Workplace
• culture grounded in trust, driven by excellence, and built to support your goals
• opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree