Project Coordinator

EPS Group•Mesa, AZ

4d•Onsite

About The Position

This is a full-time, non-exempt position focused on Project Coordination and Project Health, with a strong emphasis on Contract Management. The role involves providing coordination and planning support to Project Managers/Engineers on multiple projects throughout their lifecycle, from preliminary design to construction phases. Key responsibilities include submitting applicable materials to clients and review agencies, administering and reviewing project documents, maintaining project management software, and assisting with budget tracking and client invoicing. The position also requires client coordination, customer service, and participation in design/construction meetings. Additionally, the Project Coordinator will support proposal research, client/contractor communications, change order management, estimates, and quality control, while adhering to established project coordination workflows. The role also involves documenting meetings, assisting with project closeouts, and ensuring the engineering of record for testing and observation. Coordination of submittal packages, team deliverables, and progress tracking is essential to meet project commitments. The role requires performing due diligence, project research, and quality assurance/control. A billable utilization rate of 60%-70% is expected, with non-billable activities including meetings, professional development, and company-related events.

Requirements

High School Diploma or GED required.
Minimum of 5 years’ experience in project-based professional services industry, preferably in real-estate, construction, design, engineering, or surveying.
Proficient with Microsoft 365 and ability to learn common industry software.
Basic knowledge of public processes and engineering/surveying projects.
Basic understanding of project management workflow.
Attention to detail and documentation skills.
Valid driver's license and automobile insurance.
Ability to provide proof of eligibility to work in the United States.

Responsibilities

Provide coordination and planning support to Project Managers / Engineers on multiple projects from preliminary design through construction phases.
Submit applicable materials to the client and/or respective local, state, or federal review agencies.
Administer/review project documents including contracts.
Maintain project management reporting software, create, updates, and distributes project/client files and generates schedules and reports.
Assist with tracking project budgets, may assist accounting with preparation of client invoicing.
Provide client coordination and customer service for internal and external clients.
Coordinate and attend design / construction meetings.
Assist Project Managers with research for proposals.
Assist Project Managers with client and contractor communications.
Support change order management, estimates and quality control.
Follow established project coordination workflows and processes.
Share ideas for improvement with Project Manager.
Support Project Managers and in documenting meetings, as requested, including project walks, punch lists, acceptance documents, construction administration, and the administration of internal and external contracts.
Assist with project closeouts.
Responsible for engineering of record for testing and observation.
Coordinate submittal packages, project checklists, team deliverables, progress, and schedule to achieve project commitments.
Submit applicable materials to the client and/or respective local, state, or federal review agencies.
Communicate when project commitments are in jeopardy.
Perform due diligence and project research.
Perform quality assurance and control to ensure consistency in deliverables.
Perform other duties as assigned.
Achieve a 60%-70% Billable Utilization Rate.