Project Coordinator (On-site)

Our client•South Plainfield, NJ

2d•Onsite

About The Position

Our client is seeking a highly organized and analytical Project Coordinator to support public affairs and community outreach for construction projects. This position combines field canvassing, schedule coordination, data tracking, reporting, and office-based administrative responsibilities. The position is approximately 60% field-based and 40% office-based. Candidates located in Middlesex, Mercer, or Union County are preferred due to travel requirements throughout the service territory.

Requirements

High school diploma or equivalent required.
At least two years of relevant business, communications, project coordination, reporting, or analytical experience.
Strong analytical, organizational, communication, and time-management skills.
Excellent attention to detail and the ability to manage changing priorities.
Proficiency with Microsoft Excel, including pivot tables and formulas.
Proficiency with Outlook, PowerPoint, Word, and general computer applications.
Experience maintaining trackers and preparing operational reports.
Ability to work independently and coordinate effectively with a field-based team.
Strong interpersonal and presentation skills.
Professional and respectful when interacting with customers, businesses, and team members.
Ability to foster an inclusive work environment and value different perspectives and approaches.
Valid U.S. driver’s license and satisfactory motor vehicle record; an MVR check is required.
Reliable vehicle for travel.
Ability to travel throughout Mercer, Middlesex, Union, and surrounding areas.
Ability to walk long distances and perform fieldwork in varying seasonal conditions.

Nice To Haves

Bachelor’s degree preferred.
General knowledge of canvassing or door-to-door delivery is preferred.

Responsibilities

Coordinate field outreach activities to ensure construction notifications are delivered accurately and on schedule.
Gather multiple project schedules, prioritize assignments, and develop weekly work plans.
Coordinate the daily schedules of Project Support Specialists and confirm completion of all required checklists.
Monitor changing field conditions and revise schedules when necessary.
Maintain and monitor the team’s customer interaction and field-notification trackers.
Track streets covered, residential and business customers reached, critical facilities identified, and issues requiring follow-up.
Prepare and analyze monthly, operational, and ad hoc reports.
Use Excel formulas and pivot tables to organize and analyze outreach data.
Maintain inventory of letters, door hangers, and other outreach materials, including monthly expenditure tracking.
Support updates to construction-related websites.
Receive outreach requests containing project details, customer letters, route maps, material quantities, and required door-hanger types.
Print, fold, assemble, and prepare outreach materials.
Assist Project Support Specialists with field canvassing when workloads are high.
Walk approximately 7–10 miles per day when completing field assignments.
Deliver construction notifications to residential and business customers across multiple municipalities.
Place door hangers on residential doors and hand-deliver business notifications to an owner or manager.
Communicate significant field observations or customer concerns to the appropriate Public Affairs Specialist.