Project Coordinator - Construction / Service - Washington, DC

Military Spouse Corporate Career Network•Washington, DC

5d•Onsite

About The Position

We are seeking a Project Coordinator to join our federal team supporting the Washington Navy Yard in Washington D.C. Our dedicated team here oversees and maintains the HVAC mechanical and Building Automation Systems (BAS) across the base, which includes HVAC controls, metering systems, utilities systems, and some fire and security systems. As part of a Fortune 500 company, Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Requirements

Experience with subcontract processing
Experience managing project documentation
Experience with booking or cost tracking system entry
Experience with customer invoicing
Experience with maintenance and service contracts
Experience with retrofit or PSA contracts
Experience with Labor and Material tickets
Experience with service order management tickets
Experience generating subcontracts
Experience organizing subcontractor documentation (waivers, certificates of insurance, wrap ups, bonding information)
Experience managing subcontractor invoices
Experience gathering project documents (submittal documentation, customer communication, subcontracts documents, proposals)
Experience completing project closeout checklists (as-builts, final invoicing, warranty letters, project books, training documentation)
Experience producing submittal packages
Experience gathering documents such as network flow diagrams, room schedules, project bill of materials
Experience with procurement of materials
Experience utilizing electronic purchasing/ordering tools
Experience entering and tracking project materials
Experience with cost scheduling and re-estimates
Experience entering project dates, schedules, and contract costs
Experience coordinating safety programs
Experience verifying monthly toolbox training and safety reporting
Experience ensuring employees have proper safety equipment

Nice To Haves

Experience supporting the Washington Navy Yard
Experience with HVAC mechanical systems
Experience with Building Automation Systems (BAS)
Experience with HVAC controls
Experience with metering systems
Experience with utilities systems
Experience with fire and security systems

Responsibilities

Supports the business activities such as subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
Works with Project Manager and/or Engineering Management to ensure consistent delivery of services and internal financial commitments.
Researches and obtains information for reports, tasks and assignments
Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
Assists with the subcontract process. Assists project management by generating the subcontracts online or using templates.
Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information.
Manages subcontractor invoices by releasing for payment or researching payment problems.
Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals.
Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
Produces submittal packages for use by technicians, engineers or the customer. Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc
Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directed
Assists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed.
Works with project management to ensure employees have the proper safety equipment
Performs other duties as required to support the project team