Program Coordinator (Washington, DC)
About The Position
The Program Coordinator will support a key Development Gateway (DG) program, an international non-profit organization with team members based in more than 10 countries. DG has over 20 years of experience researching data ecosystems, building digital tools, and advising on data strategy and digital transformation. This three-year, multinational program will focus on improving AI use and effectiveness among government agencies. In this transversal, early career role, you will support the project in preparing communications materials; tracking data for monitoring and evaluation frameworks; scheduling, coordinating, and taking notes during regular check-in meetings and/or reviewing the accuracy of notes taken by AI agents; ensuring excellent knowledge management through proper documentation in relevant project folders; event coordination and support; and coordinating budget tracking and subcontractor budget tracking. A wide degree of latitude and responsibility is expected. Proactive, creative, and detail-oriented problem-solvers are encouraged to apply.
Requirements
- Bachelor’s degree required.
- 3 years of work experience; work experience may include internships, part-time jobs, or a combination of both.
- Experience managing budget progress, tracking expenditures, and assisting in successful project execution.
- Experience with managing event planning and logistics, including online events.
- Familiarity with basic concepts in (a) monitoring and evaluation and (b) artificial intelligence, with experience in utilizing AI tools to accomplish basic tasks.
- Experience working with a remote/distributed team and with globally distributed stakeholders.
- Excellent computer skills; proficiency in the Microsoft Office Suite, Google Workspace/G Suite (Docs, Sheets) or similar collaborative software; experience with (or willingness to learn) project management software such as Asana.
- Must be authorized to work in the United States.
Nice To Haves
- Master’s degree preferred, or the equivalent professional related experience or credentials.
- Experience in contract and sub-contract administration.
- Familiarity with global politics, particularly at the intersection of tech and national discourse.
- Familiarity with the politics of Southeast Asia and the Pacific Islands.
- Fluency in languages other than English, especially Filipino, Vietnamese, or other Southeast Asian languages.
- Experience working on artificial intelligence analysis, data use, and data effectiveness.
Responsibilities
- Track and monitor project outputs and deliverables for monitoring and evaluation frameworks.
- Contribute to writing reports, including internal status updates and the Quarterly Performance Report.
- Prepare training materials, presentation materials, etc.
- Coordinate budget tracking and subcontractor budget tracking, as relevant.
- Develop communications materials, such as Success Story submissions, with direction from the project team.
- Coordinate events and related support activities.
- Conduct scheduling and coordination as needed.
- Prepare meeting summaries and action items, and/or conduct quality checks for AI-generated notes of team meetings.
- Ensure knowledge management by preparing meeting notes and filing documentation in project folders.
- Manage multiple priorities and project tasks independently to ensure high quality of outputs.
- Other responsibilities and duties as assigned.
Benefits
- Comprehensive and generous benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
