Project Coordinator - Power Delivery

WSP • Denver, CO

8d • $65,000 - $75,000

About The Position

WSP is seeking a Power Delivery Project Coordinator to support its Project Management Team. The position may be based in Denver, Boise, Salt Lake City, Billings, or remotely from a mutually acceptable location in the region. It provides advanced administrative and logistical support to project teams, coordinating activities that promote operational efficiency, documentation integrity, and cross-functional collaboration. The coordinator manages complex assignments, interprets project plans, oversees information workflows, and helps ensure critical tasks are completed on time. The role works independently with minimal supervision and serves as a liaison between project managers, internal departments, and external stakeholders to facilitate project coordination and reporting.

The position supports project delivery through documentation and schedule management, client deliverables, meeting coordination, budget and invoice processes, staff onboarding, compliance and audit support, and maintenance of project reporting tools. It also contributes to process improvements, supports junior staff, and helps coordinate administrative activities on large projects or task orders involving multiple offices. The expected salary range is $65,000–$75,000.

Requirements

• High school diploma or equivalent.
• At least 5 years of relevant post-education experience in a related job capacity.
• Strong understanding of project lifecycles, including planning, execution, and close-out.
• Ability to independently manage multiple priorities in a fast-paced project environment.
• Advanced proficiency with Microsoft Office and project tracking tools such as Smartsheet, MS Project, or Excel-based trackers.
• Experience with documentation management platforms such as SharePoint, Procore, or similar systems.
• Knowledge of administrative controls related to contracts, invoicing, and procurement.
• Strong attention to detail and commitment to data accuracy and integrity.
• Ability to interpret and implement project coordination policies, procedures, and standards.
• Professional communication skills, including drafting correspondence, managing inquiries, and presenting project updates.
• Experience compiling data and generating reports for diverse audiences and stakeholders.
• Ability to identify process inefficiencies and suggest or implement improvements.
• Ability to work across technical, administrative, and financial teams.
• Strong problem-solving skills and sound judgment in resolving non-standard challenges.
• Strong time-management skills and ability to coordinate multiple task owners and deadlines.
• Ability to work independently with minimal direction and reprioritize tasks as project needs change.
• Experience managing documentation associated with subconsultants, contracts, and permits.
• Ability to maintain confidentiality and handle sensitive materials appropriately.
• Track record of contributing to successful team coordination on medium- to large-scale projects.
• Ability to lead documentation audits or coordinate data gathering for internal or external reviews.
• Willingness to support the development of junior staff in coordination-related tasks.
• Demonstrated reliability, initiative, and accountability in supporting project teams.
• Ability to meet the attendance schedule dependably and consistently.

Nice To Haves

• Associate's degree.
• Experience supporting multi-office or multidisciplinary project teams.
• Exposure to AEC project documentation standards, including QA/QC practices.
• Professional training or coursework in project coordination, document control, or construction administration.

Responsibilities

• Develop and maintain project logs, schedules, and status reports for internal teams and clients.
• Coordinate the creation, formatting, and finalization of client deliverables in accordance with established standards.
• Administer and distribute project documentation, including contracts, submittals, RFIs, and change orders.
• Track project milestones and follow up with team members on assigned responsibilities.
• Manage project documentation systems and repositories, including version control and audit protocols.
• Serve as a point of contact for project-related inquiries and support internal and external communications.
• Work with Procurement and Finance to monitor budgets, coordinate invoice approvals, and support timely payments.
• Assist with data entry and verification for cost reports, timesheets, and vendor submissions.
• Facilitate project meetings by preparing agendas, recording notes, tracking action items, and distributing follow-up materials.
• Coordinate access, credentials, and documentation for onboarding project staff.
• Identify administrative and logistical challenges, investigate root causes, and recommend improvements.
• Coordinate updates to project dashboards and reporting tools and cross-check input from contributors.
• Compile documentation and maintain records for audit and compliance reviews.
• Maintain and distribute documentation related to safety plans, quality assurance, and regulatory requirements.
• Contribute to developing and refining templates, procedures, and project coordination workflows.
• Monitor shared project resources, including drives, software platforms, and communication tools, to support team-wide alignment.
• Lead or co-lead administrative work on large projects or task orders requiring coordination across multiple offices.
• Provide guidance to junior staff on project coordination practices.
• Anticipate schedule, documentation, and compliance risks and escalate them with recommendations.
• Track deliverable production cycles and help develop timelines and quality-check protocols.
• Exercise responsible and ethical judgment regarding company funds, resources, and conduct, and comply with WSP's Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Benefits

• Medical, dental, and vision coverage.
• Disability and life insurance coverage.
• Retirement savings.
• Paid sick leave.
• Paid vacation or other personal time.
• Paid parental leave.
• Paid time off for bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED