Project Coordinator - Power Delivery

WSP • Denver, CO

1d • $65,000 - $75,000

About The Position

WSP is seeking a Power Delivery Project Coordinator to provide advanced administrative and logistical support to project teams. The role coordinates activities that promote operational efficiency, documentation integrity, and cross-functional collaboration. It involves interpreting project plans, managing information workflows, and ensuring timely completion of critical tasks, working independently with minimal supervision to resolve issues and improve processes. The coordinator serves as a key liaison among project managers, internal departments, and external stakeholders to support project delivery and reporting.

The position may be based in Denver, Boise, Salt Lake City, or Billings, or remotely from a mutually acceptable location in the region. WSP provides a flexible and agile workplace model while meeting client needs. The selected candidate must be authorized to work in the United States.

Requirements

• High school diploma or equivalent.
• At least 5 years of relevant post-education experience in a related job capacity.
• Strong understanding of project lifecycles, including planning, execution, and close-out.
• Ability to independently manage multiple priorities in a fast-paced project environment.
• Advanced proficiency with Microsoft Office Suite and project tracking tools such as Smartsheet, MS Project, or Excel-based trackers.
• Experience with documentation management platforms such as SharePoint, Procore, or similar systems.
• Knowledge of administrative controls related to contracts, invoicing, and procurement.
• Strong attention to detail and commitment to data accuracy and integrity.
• Ability to interpret and implement project coordination policies, procedures, and standards.
• Professional communication skills, including drafting correspondence, managing inquiries, and presenting project updates.
• Experience compiling data and generating reports for diverse audiences and stakeholders.
• Ability to identify process inefficiencies and suggest or implement improvements.
• Ability to work across technical, administrative, and financial teams.
• Strong problem-solving skills and sound judgment when resolving non-standard challenges.
• Time-management skills and ability to coordinate multiple task owners and deadlines.
• Ability to work independently with minimal direction and prioritize tasks as project needs change.
• Experience managing documentation associated with subconsultants, contracts, and permits.
• Ability to maintain confidentiality and handle sensitive materials appropriately.
• Track record of contributing to successful coordination on medium- to large-scale projects.
• Ability to lead documentation audits or coordinate data gathering for internal or external reviews.
• Willingness to support junior staff with coordination-related tasks.
• Demonstrated reliability, initiative, and accountability in supporting project teams.
• Ability to meet the attendance schedule dependably and consistently.
• Authorization to work in the United States.

Nice To Haves

• Associate's degree.
• Experience supporting multi-office or multidisciplinary project teams.
• Exposure to AEC project documentation standards, including QA/QC practices.
• Professional training or coursework in project coordination, document control, or construction administration.

Responsibilities

• Develop and maintain project logs, schedules, and status reports for internal teams and clients.
• Coordinate the creation, formatting, and finalization of client deliverables in accordance with established standards.
• Administer and distribute project documentation, including contracts, submittals, RFIs, and change orders.
• Track project milestones and follow up with team members on assigned responsibilities.
• Manage documentation systems and repositories, including version control and audit protocols.
• Act as a primary point of contact for project-related inquiries and support communication among internal and external stakeholders.
• Collaborate with Procurement and Finance to monitor budgets, coordinate invoice approvals, and support timely payments.
• Enter and verify data for cost reports, timesheets, and vendor submissions.
• Prepare meeting agendas, record notes, track action items, and distribute follow-up materials.
• Coordinate project staff onboarding, including access, credentials, and required documentation.
• Identify root causes of administrative and logistical challenges and recommend improvements.
• Coordinate project dashboard and reporting tool updates, cross-checking contributions from multiple sources.
• Compile documentation and maintain records for audit and compliance reviews.
• Maintain and distribute documentation related to safety plans, quality assurance, and regulatory requirements.
• Contribute to templates, procedures, and project coordination workflows.
• Monitor shared project resources, including drives, software platforms, and communication tools, to support team alignment.
• Lead or co-lead administrative work on large projects or task orders involving multiple offices.
• Guide junior staff in project coordination practices and support their development.
• Anticipate schedule, documentation, and compliance risks; escalate them with recommendations.
• Track deliverable production cycles and help develop timelines and quality-check protocols.
• Make responsible and ethical decisions regarding company funds, resources, and conduct, and follow WSP's Code of Conduct and related policies.
• Perform additional responsibilities as required by business needs.

Benefits

• Medical, dental, and vision coverage.
• Disability and life insurance.
• Retirement savings.
• Paid sick leave.
• Paid vacation or other personal time.
• Paid parental leave.
• Paid time off for bereavement, voting, and/or attendance at naturalization proceedings.
• Flexible and agile workplace model.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED