Project Coordinator - National Sign Accounts

Jones Sign•De Pere, WI

About The Position

This role is for a highly organized, detail-driven Project Coordinator who will be the behind-the-scenes force making complex projects run seamlessly. At Jones, this position supports the systems, structure, and flow that power large-scale sign and branding projects with national accounts. The Project Coordinator will play a critical role in how signage projects are launched, tracked, and delivered, managing project setup, organizing complex documentation, and ensuring all moving pieces stay aligned from kickoff through installation while supporting various Project Managers and accounts.

Requirements

1–2 years of experience in project coordination, operations, or administrative support (construction, manufacturing, or engineering preferred)
Strong skills in Excel, Word, Smartsheet, or similar tracking tools
Experience managing documentation, timelines, and project workflows
Ability to organize complex information and keep projects moving

Nice To Haves

Highly organized, detail-obsessed, and process-driven
Naturally proactive, you don’t wait for things to fall through the cracks
Comfortable juggling multiple projects without losing track of the details
A strong communicator who can keep teams aligned and informed
Energized by fast-paced environments where no two projects are the same
Curious about how large-scale branding and construction projects come together

Responsibilities

Build and organize comprehensive project files from day one.
Establish clear documentation, timelines, and workflows that set projects up for success.
Maintain accurate, real-time project tracking across timelines, deliverables, and milestones.
Ensure all documentation, design files, submittals, and reports are complete, organized, and accessible.
Support the delivery of high-visibility sign and branding projects across various markets.
Help ensure every project stays aligned with client brand standards from concept to install.
Act as the operational hub connecting Design, Production, Purchasing, and Installation teams.
Keep communication flowing and stakeholders aligned.
Organize meetings, build agendas, capture key takeaways, and drive follow-ups.
Turn conversations into actionable next steps.
Identify gaps, improve workflows, and bring structure to fast-moving environments.
Help standardize how projects move through the lifecycle.