Project Coordinator (Program Admin Officer 1-2)

The Government of Nova Scotia•HALIFAX, NS

6d•CA$2,113 - CA$3,030•Onsite

About The Position

The Project Coordinator is responsible for the coordination, administration, interpretation, investigation, and provision of information of various government programs throughout the province. Responsibilities include assisting in the delivery and administration of new and existing programs and in the investigation and resolution of project issues. The Building Infrastructure Program Admin Officer manages distribution and ensures prompt execution of project documents within the portfolio of projects.

Requirements

Bachelors degree in a related field or an equivalent combination of training and experience.
One year of relevant experience.
Excellent organizational skills.
Strong communication and interpersonal skills.
Ability to work independently.
Ability to maintain a high degree of professionalism.
Excellent typing skills.
Demonstrated proficiency in a variety of computer applications, including Microsoft Word, PowerPoint, Excel, and MS Outlook.
Effective interpersonal and communication skills.
Ability to prioritize work and adhere to deadlines.
Ability to coordinate a variety of different functions simultaneously.
Sound judgement.
High degree of personal initiative, tact and discretion.

Nice To Haves

Familiarity with running SAP reports.
Knowledge and experience working in a building design and construction work environment, including familiarity with tendering, contract administration, project scheduling, and project management terminology.

Responsibilities

Assist Project staff in improving processes to support effective project delivery and implementation.
Manage priorities and work effectively to reach expected delivery goals.
Ensure efficient workflow of project-critical and other urgent documentation.
Review and flag inconsistencies and errors for correction on submittals for compliance with applicable requirements in advance of review by the Management team.
Review contractor and consultant progress payments for contractual compliance; consulting with project management staff and management as required to review any identified deviations.
Process and track invoices for timely payment.
Monitor payments of select invoices.
Work to resolve any concerns raised by contractors/consultants.
Provide timely reports to the project and management team.
Coordinate, administer, interpret, investigate, and provide information for various government programs.
Assist in the delivery and administration of new and existing programs.
Investigate and resolve project issues.
Manage distribution and ensure prompt execution of project documents within the portfolio of projects.