Project Coordinator - Multifamily Construction

Keller North America, Inc.•Marysville, WA

1d•$30 - $32•Onsite

About The Position

Suncoast Post-Tension Ltd, a Keller Company, is the nation's premier partner for engineered concrete reinforcement technologies. The Coordinator fulfills a vital administrative and logistical role, ensuring smooth communication and data flow within regional office structures and dedicated operational tracks. Acting as a central focal point for administrative organization, this professional keeps day-to-day business processes, documentation, and systemic support mechanisms running efficiently to back up our commercial construction deliverables. This Regular Full-Time (RFT) hourly role focuses on day-to-day execution, schedule alignment, and administrative accuracy. The Coordinator handles a wide array of support duties, ranging from file system upkeep and data input to cross-departmental coordination and vendor tracking. By serving as a proactive problem solver and minimizing friction across departmental projects, this position directly assists local teams in achieving the rigorous production targets.

Requirements

High school diploma or GED equivalent required; vocational office training or an Associate’s degree is a distinct advantage.
Minimum of 1–3 years of proven experience in a corporate administrative assistant, operations coordinator, or general office support role.
Strong digital proficiency, including hands-on experience with Microsoft Office Suite (Word, Excel, Outlook) and cloud databases.
Demonstrated capability to prioritize tasks effectively while managing a steady volume of incoming files and project requests.
Excellent interpersonal, verbal, and written communication skills to connect effectively with professional personnel.
Notable attention to detail with a track record of identifying data inconsistencies or missing files before processing.
Proven ability to work successfully within collaborative team settings or independently with basic supervision.
Strong problem-solving aptitude, paired with a calm approach when handling urgent timeline adjustments.
Flexibility to adapt quickly to evolving software systems, procedural updates, and internal corporate layouts.

Nice To Haves

Prior experience working within the commercial construction, engineering, or structural manufacturing industry is highly valued.

Responsibilities

Provide comprehensive administrative and operational support to the regional department or assigned business track.
Execute precise data entry, record updating, and file maintenance within corporate ERP platforms and project management systems.
Organize, route, and distribute internal and external correspondence, incoming technical specifications, and project requests.
Maintain regional schedules, track departmental task lists, and coordinate necessary cross-functional meetings.
Prepare, format, and audit routine business forms, tracking logs, performance metrics, and compliance reports.
Serve as a reliable, direct contact point for customer inquiries, external vendor questions, and shared resource pools.
Compile and double-check regional expense reports, supply requests, and billing vouchers to ensure accurate bookkeeping.
Archive completed project records, material tracking lists, and customer interaction logs according to corporate policy.
Assist in onboarding and setting up internal software permissions, access badges, and training documentation for new hires.
Collaborate with logistics and production teams to coordinate product dispatches or material drop-offs.
Audit administrative office workflows regularly to recommend structural process or software improvements.
Support special operational projects and corporate initiatives under the direction of the local management group.