Project Coordinator

S&C Electric Company • Chicago, IL

15h • $73,920 - $97,885 • Onsite

About The Position

The Project Coordinator supports Tool Room operations by coordinating tooling projects, administrative workflows, purchasing activities, inventory processes, and departmental reporting within a manufacturing environment. The role manages tooling requests, job documentation, project tracking, supplier coordination, and systems data to help ensure work is prioritized accurately, materials are available, records are maintained, and projects progress from request through completion.

Working with Tool Makers, Supervisors, Engineering, Production, Accounting, Sourcing, suppliers, and other stakeholders, the Project Coordinator facilitates communication, monitors project status, maintains operational data and performance metrics, and supports continuous improvement efforts that enhance Tool Room efficiency, organization, and operational readiness. The position is onsite, Monday through Friday, from 6:00 a.m. to 2:30 p.m.

Requirements

• High school diploma or equivalent.
• Experience providing administrative, project, purchasing, inventory, or workflow support in a manufacturing environment.
• Ability to organize and prioritize multiple tooling jobs, requests, deadlines, and follow-up actions in a fast-paced environment.
• Ability to maintain accurate records, compile operational data, and prepare clear status reports and KPI updates.
• Working knowledge of purchasing, inventory control, supplier communication, and enterprise resource planning concepts.
• Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
• Clear written and verbal communication skills for working with shop personnel, technical teams, requesters, suppliers, and leadership.
• Strong attention to detail, sound judgment, and a proactive approach to resolving documentation, material, and workflow issues.
• Ability to work independently while collaborating effectively across functions.

Nice To Haves

• Associate degree in business administration, project coordination, manufacturing, supply chain, or a related field, or equivalent experience.
• Project management, Lean, or continuous improvement certification.
• Familiarity with Oracle ERP, Limble CMMS, SharePoint, 3DX, Power BI, or similar manufacturing and reporting systems.
• Experience supporting tooling, machining, model shop, maintenance, engineering, or production operations.
• Knowledge of 5S, Lean manufacturing, standard work, and continuous improvement methods.

Responsibilities

• Process, track, and close tooling requests, C.I. tickets, and capital and non-capital job orders; maintain documentation, approvals, routings, purchase-order references, project hours, and closeout records.
• Develop and maintain project tracking sheets, milestone schedules, priorities, and status information; monitor open actions, lead times, costs, and risks, and escalate delays or constraints.
• Coordinate communication among Tool Room leadership and team members, Tool and PPD Design, requesters, Accounting, Receiving, Global Sourcing, C.I. teams, and other stakeholders to move work from request through completion and pickup.
• Coordinate purchasing by obtaining quotes and placing orders for materials, tooling, stock items, heat treatment, and services; maintain supplier acknowledgements and shipping information; initiate returns and new-supplier setup; and resolve order or invoice questions.
• Support inventory and asset management by maintaining item records, locations, min/max levels, pricing, and vendor information, and assisting with replenishment, cycle counts, labeling, and organization.
• Enter and maintain Tool Room information in Oracle, Limble, MOM, 3DX, SharePoint, spreadsheets, Tool Master Records, and related systems, including job status, inventory, asset, purchasing, shipping, and project-hour data.
• Compile and distribute KPI reports, including MER hours, on-time delivery, department safety matrix, and AIP delivery counts; review workflow data and identify overdue work, data gaps, and follow-up needs.
• Maintain standard work and quick-reference guides, strengthen consistent administrative processes, and recommend improvements to reduce delays, rework, waste, and workflow variability.
• Lead Tool Room 5S administrative activities, including assessments, boards, cleaning and BLITZ rotations, normal condition documentation, audit records, and follow-up on departmental improvements.
• Provide on-site support for Tool Room questions, visitor and supplier coordination, calendars, receipts, shipping documents, and other daily administrative needs.
• Understand and comply with applicable Company policies, rules, safety expectations, and recordkeeping requirements.

Benefits

• Medical and prescription coverage
• Dental insurance
• Vision insurance
• Health Care and Dependent Care Flexible Spending Accounts
• Health Savings Account
• Group Life Insurance
• Optional Supplemental Life and AD&D Insurance
• Wellbeing resources, including an Employee Assistance Program
• Family-forming benefits, including adoption and fertility support
• Vacation time
• Sick time
• Paid holidays and company shutdown days
• Short-term disability
• Long-term disability
• Other leaves
• Paid parental time
• Military leave
• 401(k) retirement savings with traditional and Roth options
• Employee Stock Ownership Plan (ESOP), with annual company contributions for eligible participants

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED