Project Coordinator - (Administrative Support)

Partner Engineering and Science•Arcadia, CA

1d•Onsite

About The Position

Partner is seeking a full-time Project Coordinator to provide administrative and project support to a group of Relationship Managers, Directors, and Project Managers. The role involves modifying, reformatting, and preparing reports and other documents, performing data entry, copying and organizing content, reviewing reports for accuracy, and managing digital files. The Project Coordinator will also support the project team by coordinating administrative tasks, preparing engagement letters and supporting documentation, and handling high volumes of email communication. The ability to work overtime, including weekends, during peak workload periods is also required.

Requirements

Editing, combining, and reformatting PDFs
Exceptional attention to detail and ability to spot inconsistencies in documents
Highly tech-savvy with the ability to learn and navigate multiple systems efficiently
Excellent organizational and time management skills with the ability to prioritize tasks in a fast-paced, high-volume environment
Navigate File Explorer
Strong written and verbal communication skills
Ability to work both independently and collaboratively with a remote or in-office team
High school diploma or equivalent required
Minimum 2 years of experience in an administrative, document production, or coordination role
Proven experience handling large volumes of electronic documents and maintaining file organization standards
Must be able to read, write, speak, and comprehend English
Must be able to communicate clearly in person and over the telephone
Visual acuity adequate to perform job duties, including reading printed and digital documents
Requires frequent sitting, standing, walking, reaching, and repetitive computer work throughout the day

Nice To Haves

Associate’s or bachelor’s degree preferred
Construction, engineering, or professional services industry experience a plus

Responsibilities

Modify, reformat, and prepare reports and other documents using Microsoft Office Suite
Perform data entry and manage large volumes of information with accuracy and speed
Copy, paste, and organize content across multiple document templates and formats to ensure consistency
Review reports for accuracy in addresses, project numbers, dates, and formatting before submission
Rename, organize, and maintain digital files on the company server and shared platforms (FTP, SharePoint, etc.)
Support the project team by coordinating administrative tasks and ensuring timely communication
Work closely with Partner Associates to prepare engagement letters, templates, and supporting documentation
Handle a high volume of communication via email while maintaining accuracy and professionalism
Ability to work overtime, including weekends, as needed in peak workload periods