Project Coordinator -Japanese Bilingual

A-Staffing•New York, NY

2d•Hybrid

About The Position

Plan, coordinate, execute, and review all aspects of assigned event production activities, including but not limited to budgeting, public relations and marketing, logistics, event staffing, venue coordination, and program implementation. Develop, monitor, and revise project timelines and ensure milestones and objectives are achieved in a timely manner. Design, implement, monitor, and revise effective budget models for projects and forecast future budget needs. Manage and execute all aspects of project associated fundraising processes to meet budget objectives. Manage and monitor event expenses, create expense reports and process invoices. Coordinate administrative operations pertaining to NPO activities including but not limited to setting up Board of Directors meetings, preparing meeting materials, taking minutes, and coordinating follow-up actions. Coordinate the participation of invited talent, artists, performers, and guests, including but not limited to communication with the agents and/or managers, assisting with visa arrangements, and attending rehearsals and performances as necessary. Monitor, maintain, and create content for event website(s), e-newsletter(s), social media accounts, etc. Conduct market research, gather information, negotiate and execute contracts with suppliers. Proactively and independently devise ideas, initiatives, and procedures to improve provided services and event quality. Proactively and effectively handle issues and troubleshoot any on-site problems on event day. Conduct pre-event and post-event evaluations and report on outcomes. Provide responsive day-to-day operational and administrative support, including handling time-sensitive research requests, answering phones, monitoring and responding emails, managing office supplies, receiving couriers and messengers, and coordinating meetings internal and external meetings. Translate documents or interpret meetings between English and Japanese. Coordinate the purchases and shipments of corporate gifts. Provide administrative support for human resources-related matters. Perform other duties as assigned.

Requirements

Bachelor's degree
Proficiency in Office applications (Word, Excel, PowerPoint)
Excellent numeracy skills with an attention to detail
Ability to thrive in a demanding environment with multitasking competencies
Bilingual with excellent writing, speaking and presenting skills in both Japanese and English

Nice To Haves

3 years of relevant work experience in an administration or coordinating position is preferred
Interest in Japanese culture and arts and/or theatrical shows is a plus
Website/Editing and design skill is a plus

Responsibilities

Plan, coordinate, execute, and review all aspects of assigned event production activities, including budgeting, public relations and marketing, logistics, event staffing, venue coordination, and program implementation.
Develop, monitor, and revise project timelines and ensure milestones and objectives are achieved in a timely manner.
Design, implement, monitor, and revise effective budget models for projects and forecast future budget needs.
Manage and execute all aspects of project associated fundraising processes to meet budget objectives.
Manage and monitor event expenses, create expense reports and process invoices.
Coordinate administrative operations pertaining to NPO activities including setting up Board of Directors meetings, preparing meeting materials, taking minutes, and coordinating follow-up actions.
Coordinate the participation of invited talent, artists, performers, and guests, including communication with agents/managers, visa arrangements, and attending rehearsals/performances.
Monitor, maintain, and create content for event website(s), e-newsletter(s), social media accounts, etc.
Conduct market research, gather information, negotiate and execute contracts with suppliers.
Devise ideas, initiatives, and procedures to improve provided services and event quality.
Handle issues and troubleshoot any on-site problems on event day.
Conduct pre-event and post-event evaluations and report on outcomes.
Provide day-to-day operational and administrative support, including research requests, answering phones, monitoring emails, managing office supplies, receiving couriers, and coordinating meetings.
Translate documents or interpret meetings between English and Japanese.
Coordinate the purchases and shipments of corporate gifts.
Provide administrative support for human resources-related matters.
Perform other duties as assigned.