Project Coordinator

Albireo Energy•San Diego, CA

1d•Onsite

About The Position

Albireo Energy is seeking a Project Coordinator to join our team. This role involves a variety of administrative and financial tasks to support project management and accounting functions. The Project Coordinator will be responsible for invoicing, liaising with clients, monitoring project progress, managing project documentation, and providing general administrative support. This is an excellent opportunity for an organized and detail-oriented individual with a background in accounting or business to contribute to our project success.

Requirements

Associates degree, including college courses in accounting or business preferred.
Intermediate to advanced computer literacy, including experience with ERP/IT systems – Dynamics AX experience preferred.
Displays strong written and verbal communication skills, as well as strong organizational skills.
Ability to work independently, take initiative, manage priorities, and see projects through to completion.
Working knowledge of basic accounting functions (AP, Percentage of Completion method) and ability to coordinate with multiple internal departments (including Operations and Accounting).
Candidates must be authorized to work in the United States.

Nice To Haves

Dynamics AX experience preferred.

Responsibilities

Prepare monthly and weekly invoicing to Solutions and Service customers.
Assist with the preparation and distribution of AIA formatted invoices and releases.
Effectively communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders / other modifications, approvals, and any additional services related to billings.
Liaising with clients to identify and define project requirements, scope and ensuring that clients’ needs are met as the project evolves.
Monitor project progress and handle any issues that arise.
Prepare and manage project specific COI’s and prelims.
Work with Operations, Service and Accounting to facilitate client collections and cash application.
Project entry into AX when a new project is booked.
Schedule and prepare for job turnover meetings between Sales and Solutions, or between Solutions and Service.
Assist with the monthly forecasting and reporting processes.
Generate Purchase Orders and document goods receipt in AX.
Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Manager, and assist Accounting team with processing for payment.
Assist the RMA process.
Assist with the administration of the master labor schedule.
Finalize project close-out documents (Warranty Letters, As-Built, O&M documents).
General administrative and office support for Division staff.