Project Coordinator – Title III Grant

Lehigh Carbon Community College•Schnecksville, PA

About The Position

The Project Coordinator oversees the day-to-day operations of a five-year federal Title III grant, ensuring project activities remain on track and deliverables are measured. The position reports directly to the Executive Director of the Center for Workforce Development, who is the Title III Project Director. Continuation is reviewed annually and is strictly contingent upon grant funding and contractual agreements. The position will terminate when the grant ends on September 30, 2031. The standard work week is Monday through Friday, 8:00 AM to 5:00 PM. Exempt professionals are expected to maintain a flexible schedule to meet responsibilities and collegiate needs, including occasional work outside core business hours.

Requirements

Bachelor’s degree from an accredited institution.
Act 153 clearances: Act 34 Pennsylvania Criminal Background, Act 151 Pennsylvania Child Abuse History, and Act 114 FBI Clearance Fingerprinting.
Ability to work collaboratively with faculty and staff in a teamwork environment.
Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to maintain accurate and detailed financial and programmatic records.
Proficiency in Microsoft Office.
Ability to learn the college’s administrative computing systems, including Ellucian Banner.
Must become familiar with federal grant regulations.
High level of teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge.

Nice To Haves

Experience in project management.
Experience in higher education.
Bilingual.

Responsibilities

Coordinate and monitor day-to-day implementation of project tasks under the supervision of the Title III Project Director.
Coordinate with grant- and college-funded staff to ensure project objectives are met.
Support activity leaders across three strategic focus areas and ensure project tasks follow timelines and budgets.
Manage and monitor the grant budget in coordination with Grants Accounting.
Manage grant-funded personnel alongside the Title III Project Director, including approving time and effort documentation and timesheets.
Assist activity leaders with purchasing grant-approved items, equipment, and services, with support from the Business Office.
Work with the Grants Office and Grants Accounting to ensure compliance with grant regulations.
Collect data and monitor progress toward project goals and objectives.
Prepare and submit reports to the U.S. Department of Education, including required programmatic reporting.
Coordinate and lead regular Title III grant update meetings with activity leaders and other essential college personnel.
Prepare meeting agendas, handouts, and other materials; record and distribute meeting minutes.
Prepare reports for the President’s Cabinet, Board of Trustees, and Leadership Team.
Communicate grant progress to the college community through a project website and college publications.
Perform other Title III grant-related duties as assigned.