Project Coordinator

Jones Covey Group • Cucamonga, CA

3d • Onsite

About The Position

Seeking a candidate with knowledge about every stage of the Construction process, from Scope Development to Project Closeout, and must have the ability to proficiently manage various responsibilities. This role involves coordinating with the Project Manager and subcontractors to ensure compliance with contract documents, conflict resolution, safety rules, and quality requirements to maximize production and eliminate downtime. The Project Coordinator will manage all necessary project documents from pre-construction to closeout, including compiling backup for contract preparation, change orders, time & material, and other extra work billings. They will also support field staff and the project team to ensure all necessary items are in place for successful project tracking, including communication, budgets, daily logs, and timesheets. Additionally, the role involves preparing subcontracts and purchase orders for approval, initiating and tracking documents through contracts, subcontracts, RFIs, submittals, and proposed change orders. The Project Coordinator will also receive and approve contractor/subcontractor/vendor invoices, reconcile them, obtain required lien releases, and approve payment releases.

Requirements

• Ability to run multiple projects and tasks.
• Strong organizational, communication and leadership skills.
• Strong verbal and writing skills (English language).
• 3 years minimum experience in construction and safety practices, including scheduling, contracts, budgets and related processes and information.
• Computer experience and the ability to use Microsoft Office suite.

Nice To Haves

• Bilingual in Spanish
• QuickBooks, Sage, and Procore experience
• Experience in Petroleum/C Store/Gas Station Construction or related work

Responsibilities

• Set-up job folders, forms and files with details/project information in applications.
• Perform project updates including dates, phases, cost types, change orders, back charges, etc.
• Coordinate with Project Manager and subcontractors to assure compliance with contract documents, conflict resolution, safety rules and quality requirements to maximize production and eliminate down time.
• Coordinate and manage all necessary project documents from pre-construction phase to project closeout, including compiling backup to prepare contract, change orders, time & material, and other extra work billings.
• Coordinate/support field staff and project team to ensure that all necessary items are in place to track a successful project, including all verbal and written communication, budgets, daily logs and time sheets.
• Prepare subcontracts and purchase order for approval.
• Initiate and track documents through contracts, subcontracts, RFI's, submittals, proposed change orders, etc.
• Receive and approve contractors/subcontractor/vendor invoices, reconcile and obtain required lien releases, and approve release of payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed