Project Coordinator – IFM Projects

JLL•New York, NY

2d•$79,000 - $96,900•Onsite

About The Position

The Project Coordinator will support the project management team in the execution of building, infrastructure, and campus improvement projects. This role is responsible for project data administration, maintaining accurate project documentation, identifying process gaps or inconsistencies, and providing administrative and operational support across multiple projects. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.

Requirements

Bachelor’s degree from an accredited institution
1–3 years of experience in a similar project coordination or administrative support role
Strong organizational skills with the ability to manage multiple projects simultaneously
Excellent written and verbal communication skills
Proficiency in Microsoft Office applications including PowerPoint, Word, Outlook, and Excel
Ability to work independently and complete projects with minimal supervision
Strong attention to detail and problem-solving capabilities
Ability to adapt in a changing environment and manage ambiguity effectively
Strong interpersonal skills with the ability to build relationships across teams and stakeholders
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience supporting project management or facilities-related teams
Familiarity with SharePoint and project documentation management
Experience coordinating client meetings, conferences, or events
Customer-focused mindset with a proactive and collaborative approach
Ability to identify process improvements and support operational efficiencies

Responsibilities

Preparing project management reports, meeting minutes, presentations, and project-related communications
Managing and maintaining project documentation including contracts, budgets, schedules, and project files
Supporting project managers and coordinators with administrative and operational tasks across multiple projects
Maintaining and updating best practice templates and project resources within SharePoint
Coordinating travel arrangements, expense reports, meetings, lunches, and virtual conference logistics
Monitoring accounts receivable activities and ensuring compliance with financial guidelines and working capital targets
Assisting local teams with achieving annual financial and operational goals
Collaborating with internal stakeholders, clients, and project teams to support communication and project execution
Identifying and addressing project-related issues while supporting process improvements and data accuracy