Project Coordinator

Visual Sound•Broomall, PA

21h•Onsite

About The Position

Our company is seeking an experienced Project Coordinator to be responsible for the scheduling, logistics, and documentation for AV projects and act as a main contact between clients, technicians, and vendors. The Project Coordinator is accountable for ensuring that projects are delivered on time, within budget, and to specifications by coordinating equipment procurement, site installations, and resource allocation.

Requirements

2+ years' project management experience
Hands-on experience with managing clients and teams
Proven success in a corporate setting, working with all levels of management
Strong written, verbal, and presentation skills
Professional attire and attitude
Strong client and service focus
Sense of urgency and ability to meet deadlines
Ability to work both self-sufficiently and in a team setting
Willing to work onsite in our Broomall, PA office

Nice To Haves

Bachelor's degree in business or related field

Responsibilities

Assisting Project Managers as required and maintaining project files
Ensuring at a job's completion that all files are submitted and stored
Creation of Customer facing Project Closeout documents (PDF User Manuals, final drawings and programs, all signed documents, serial numbers, and completion forms)
Working with Project Managers, Account Managers & CSR'S to generate, and process internal & external Change Orders
Learning and working with all necessary software: i.e. - FileMaker, MS Office etc
Collaborating with Vice President's, Managers, Installation Manager and Project Managers
Maintaining of Schedule and coordination with Project Managers & Install Manager
Communicating scheduled jobs to the Warehouse for staging and shipping of product
Coordinating the printing of Drawings and labels for installers per job
Setting up Teams Project folders for installers (Scope of work, drawing PDF, Labels folder, Installer workbook)
Scheduling and participating in project kick off and post completion meetings
Analyzing post installation job costing data and report out
Assisting Purchasing Manager in Purchase Order follow-up and tracking
Updating of Project Milestones for Project Managers
Ensuring all equipment arrives prior to scheduled installations, as needed
Ensuring that proper shipping and receiving of systems equipment, including drop shipments
Assisting with returning unneeded, unused and/or damaged equipment and materials to vendors/manufacturers. (RMA's, DOA's, etc.)
Assisting with communicating Staff travel arrangements & per diem needs to Accounts Payable